Strategic Executive Assistant to the Superintendent

Pittsburgh Public Schools; Pittsburgh (Allegheny County); On-site; USD 85,000 - 120,000; Full time

Job summary

Pittsburgh Public Schools is seeking a Senior Executive Assistant to the Superintendent who will serve as the Superintendent's primary administrative and strategic partner, ensuring smooth operation of the Office by managing complex scheduling, communications, and priorities with discretion.

The role requires proactive planning, strong organizational skills, and the ability to coordinate with the Board, district leaders, and external stakeholders to support executive decision making.

Qualifications

• High-level administrative and executive support experience.
• Ability to manage complex projects across departments.
• Strong organizational and prioritization skills.
• Excellent communication and discretion.

Responsibilities

• Oversee the Superintendent's calendar, meetings, and travel with discretion.
• Prepare briefings, reports, and agendas for meetings.
• Coordinate communications among Board, staff, families, and stakeholders.
• Lead cross-departmental initiatives and ensure timely execution.
• Maintain confidential files and documents with regulatory compliance.

Skills

Executive support to senior leaders

Calendar management

Communication & coordination

Project management

Discretion & judgment

Strategic thinking

Time management

Microsoft Office proficiency

Education

Bachelor's degree in business administration, public administration, education leadership or related field

Tools

Microsoft Office 365

SharePoint

Teams

Collaboration tools

Job description

Pittsburgh Public Schools is seeking a Senior Executive Assistant to the Superintendent who will serve as the Superintendent's primary administrative and strategic partner, ensuring smooth operation of the Office by managing complex scheduling, communications, and priorities with discretion.

The role requires proactive planning, strong organizational skills, and the ability to coordinate with the Board, district leaders, and external stakeholders to support executive decision making.