Strategic Executive Assistant to School Leadership

Chicago Public Schools; Chicago (IL); On-site; USD 58,000 - 76,000; Full time

Job summary

Chicago Public Schools seeks an Executive Assistant to support the Chief of Schools and Network staff in a fast-paced environment. You will manage schedules, payroll, reimbursements, and purchasing, while maintaining confidential records and coordinating communications with parents, students, and partners.

Required are a high school diploma (GED) with 5+ years admin experience; a bachelor’s degree is preferred, plus strong MS Office, Kronos, and Oracle skills.

Qualifications

• Education as listed: high school diploma or GED required; bachelor's preferred.
• Experience includes 5+ years of administrative support.
• 3+ years supporting senior-level executives preferred.
• 3+ years as school clerk or network support staff preferred.
• Exceptional communication with diverse stakeholders.

Responsibilities

• Greet and direct visitors and callers promptly and respectfully.
• Manage Chief of Schools' schedule, meetings, and deadlines.
• Prepare payroll, reimbursements, and purchase orders.
• Handle incoming mail and route routine letters.
• Set up and maintain filing systems, hard and electronic.
• Maintain confidential and time-sensitive materials.
• Oversee ordering of office supplies and financial records.

Skills

Exceptional communication

Multitasking

Time management

Customer focus

Attention to detail

Professionalism

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

KRONOS

Verify

ORACLE

Dashboard

Google Drive

MS Office Suite

Excel

PowerPoint

Job description

Chicago Public Schools seeks an Executive Assistant to support the Chief of Schools and Network staff in a fast-paced environment. You will manage schedules, payroll, reimbursements, and purchasing, while maintaining confidential records and coordinating communications with parents, students, and partners.

Required are a high school diploma (GED) with 5+ years admin experience; a bachelor’s degree is preferred, plus strong MS Office, Kronos, and Oracle skills.