Strategic Executive Assistant to the Assistant Superintendent

Beta Academy; United States; On-site; USD 40,000 - 48,000; Full time

Job summary

Beta Academy is seeking an Executive Assistant to support the Assistant Superintendent. You will manage calendars, prepare materials, and coordinate meetings and events to ensure orderly operations across campuses.

The role emphasizes confidentiality, professional communication, and the ability to handle multiple priorities with discretion. This 12-month, onsite position supports a fast-paced educational environment and school-wide initiatives.

Qualifications

• High school diploma or equivalent.
• 3+ years of professional administrative or executive support.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication.
• Ability to manage calendars and multiple projects.
• Discretion and confidentiality.

Responsibilities

• Maintain and organize the Assistant Superintendent's calendar across campuses and events.
• Prepare agendas, documents, and materials for meetings.
• Capture notes, decisions, action items, and deadlines during meetings.
• Draft professional emails and communications with accuracy.
• Coordinate trainings, events, and travel logistics.
• Support purchasing and administrative tasks as needed.

Skills

Executive Administrative Support

Organization & Attention to Detail

Written & Verbal Communication

Calendar & Scheduling Management

Meeting & Event Coordination

Presentation & Document Preparation

Task & Deadline Management

Time Management

Technology & Digital Tools

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Job description

Beta Academy is seeking an Executive Assistant to support the Assistant Superintendent. You will manage calendars, prepare materials, and coordinate meetings and events to ensure orderly operations across campuses.

The role emphasizes confidentiality, professional communication, and the ability to handle multiple priorities with discretion. This 12-month, onsite position supports a fast-paced educational environment and school-wide initiatives.