Executive Assistant

Public School Development Solutions; Florida; In loco; USD 47.000 - 57.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health & Dental

PTO

Descrizione del lavoro

Public School Development Solutions, Inc. seeks an exceptionally organized Executive Assistant to support senior leadership with comprehensive administrative and operational duties on-site.

You will manage calendars, drafts for high-stakes communications, and maintain critical documentation with discretion. Proficiency in Outlook, Word, Excel, and PowerPoint is essential, along with strong organizational skills, judgment, and the ability to anticipate needs in a fast-paced setting.

Competenze

• 3–5+ years supporting senior executives in fast-paced environments.
• Associate or Bachelor’s degree in Business Administration, Communications, or related field preferred; equivalent experience accepted.

Mansioni

• Coordinate and protect executive calendars via Outlook with briefings and materials.
• Draft, format, and finalize high-stakes correspondence, memos, agendas, and reports in Word.
• Build and maintain operational logs and tracking sheets in Excel with actionable summaries.
• Design polished, brand-aligned PowerPoint decks for leadership meetings.
• Organize on-site and virtual meetings, including room bookings and Teams setups; track action items.
• Coordinate end-to-end travel arrangements and compile detailed itineraries.

Conoscenze

Calendar management

Executive communications

Data organization

Presentation design

Meeting coordination

Travel planning

Discretion & gatekeeping

Formazione

Associate or B.A. in related field

Strumenti

Outlook

Word

Excel

PowerPoint

Microsoft Teams

OneDrive

SharePoint

Descrizione del lavoro

Position Overview

We are seeking an exceptionally organized, proactive, and detail-oriented Executive Assistant to provide high-level, comprehensive administrative and operational support to executive leadership. In this role, you will act as a key on-site partner, managing executive workflow, communications, scheduling, and critical documentation.

The ideal candidate possesses advanced mastery of the Microsoft Office Suite, excelling at complex calendar management in Outlook, executive presentation design in PowerPoint, data organization and tracking in Excel, and professional correspondence in Word. This role requires sound judgment, discretion, strong emotional intelligence, and the ability to anticipate operational needs in a fast-paced environment.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and protect executive calendars via Microsoft Outlook; resolve scheduling conflicts proactively and ensure leadership is fully briefed and prepared with relevant agendas and materials prior to all meetings.
• Executive Correspondence & Documentation: Draft, format, proofread, and finalize high-stakes correspondence, executive memos, agendas, and formal reports using Microsoft Word.
• Data Organization & Reporting: Build and maintain operational logs, rosters, and administrative tracking sheets in Microsoft Excel; utilize formulas, data filtering, and formatting to present clean, actionable summaries.
• Presentations & Briefings: Design polished, brand-aligned presentations and slide decks in Microsoft PowerPoint for leadership meetings, board presentations, and external stakeholder reviews.
• Meeting & Event Logistics: Organize and facilitate on-site and virtual meetings, including room reservations, technology setups (Microsoft Teams), taking minutes, and tracking action items to completion.
• Travel Coordination: Book end-to-end travel arrangements (flights, lodging, ground transportation) and compile detailed itineraries.
• Operational & Administrative Support: Manage expense reporting, review incoming correspondence, maintain digital filing systems (SharePoint/OneDrive), and execute special administrative projects as assigned.
• Confidentiality & Gatekeeping: Exercise strict discretion regarding personnel matters, strategic initiatives, executive communications, and confidential operational data.

Qualifications & Experience

Experience: 3–5+ years of proven experience supporting senior executives in a fast-paced corporate, educational, non-profit, or related professional setting.

Technical Mastery (Microsoft Office Suite)

• Outlook: Advanced calendar scheduling, inbox prioritization, contacts management, and rule creation.
• Word: Advanced formatting, templates, mail merges, table design, and document styling.
• Excel: Intermediate-to-advanced proficiency (sorting, filtering, conditional formatting, basic/intermediate formulas such as VLOOKUP/XLOOKUP, SUMIFS, and clean layout structuring).
• PowerPoint: Proven ability to create clean, visually engaging slide decks and visual assets from raw concepts or outlines.
• Collaboration Tools: Proficient with Microsoft Teams, OneDrive, SharePoint, and remote conferencing platforms.
• Communication Skills: Exceptional verbal and written communication skills with impeccable grammar, syntax, and business etiquette.
• Organizational Acumen: Superior time-management skills with the ability to manage competing priorities without compromising accuracy or deadlines.
• Education: Associate or Bachelor’s degree in Business Administration, Communications, or related field preferred; equivalent professional executive support experience accepted.

Professional Growth

Opportunities for ongoing professional development and skills advancement.

Compensation & Benefits Package

This is a full-time, salaried exempt position with compensation scaling upward based on qualifications, technical depth, and proven executive support experience:

• Base Salary: Starting at $52,000/year, with upward flexibility commensurate with experience and advanced technical capabilities.
• Health & Dental: Medical and dental insurance coverage.
• Paid Time Off (PTO): Accrued vacation, sick leave, and paid organizational holidays.