Strategic Executive Assistant & Office Operations Lead

Planet Group (United States); Boston (MA); On-site; USD 45,000 - 48,000; Full time

Job summary

Planet Group in Boston, MA is seeking an Executive Assistant & Office Manager for a 6-month, full-time assignment. You will support senior executives with all administrative duties, manage calendars, coordinate travel, and oversee the Boston office operations to ensure smooth daily functioning.

The role requires strong communication, multitasking, and professionalism, handling confidential information with discretion and meeting tight deadlines.

Qualifications

• 3–6 years of experience in executive support or office management.
• Ability to present to senior leadership with confidence.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft Office and calendar management.

Responsibilities

• Arrange complex meetings, including board materials and logistics.
• Process expense reports and assist with invoices for meetings and events.
• Support executives with calendar, travel and expense duties.
• Prepare presentation materials, contracts, and business documents.
• Back up other assistants for high-priority meetings and deadlines.
• Coordinate domestic and international travel for executives and team.
• Manage executives' calendars and conference registrations.
• Handle inquiries and coordinate with appropriate staff.
• Serve as primary contact for the Boston office and vendors.

Skills

Public speaking

Interpersonal communication

Written communication

Time management

Microsoft Office

Tools

Microsoft Office

Job description

Planet Group in Boston, MA is seeking an Executive Assistant & Office Manager for a 6-month, full-time assignment. You will support senior executives with all administrative duties, manage calendars, coordinate travel, and oversee the Boston office operations to ensure smooth daily functioning.

The role requires strong communication, multitasking, and professionalism, handling confidential information with discretion and meeting tight deadlines.