Operations Admin Assistant for Executive Team

Planet Depos, LLC; United States; On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Health Savings Account

Voluntary Term Life Insurance

Voluntary Long-Term Disability

Paid Time Off

Paid Holidays

401(k)

Employee Assistance Program (EAP)

Job summary

Planet Depos, LLC in the United States is seeking an Operations Administrative Assistant to provide comprehensive support to the Operations leadership, including the executive team. This role centralizes administrative tasks to free leadership to focus on departmental priorities and cross-functional initiatives.

The position involves coordinating meetings, maintaining documentation, drafting updates, tracking training, arranging travel, and assisting with reporting.

Qualifications

• Minimum 3 years of administrative experience supporting senior leadership.
• Strong Microsoft Office proficiency and calendar management.
• Excellent communication and organizational skills.

Responsibilities

• Schedule and coordinate Operations meetings, agendas, notes, and recordings.
• Maintain Operations intranet pages and update training materials.
• Prepare Ops update emails and newsletters for leadership and company.
• Track training requirements and assist with expense reporting.
• Arrange travel, accommodations, and meeting logistics for quarterly meetings.
• Assist with monthly/quarterly reporting and distribution lists.

Skills

Attention to detail

Time management

Proactive mindset

Collaborative

Tools

Word

Excel

Teams

SharePoint

PowerPoint

Job description

Planet Depos, LLC in the United States is seeking an Operations Administrative Assistant to provide comprehensive support to the Operations leadership, including the executive team. This role centralizes administrative tasks to free leadership to focus on departmental priorities and cross-functional initiatives.

The position involves coordinating meetings, maintaining documentation, drafting updates, tracking training, arranging travel, and assisting with reporting.