Contract Program Coordinator - Admin, Budget & Events

Planet Group (United States); Boston (MA); On-site; USD 39,000 - 41,000; Full time

Job summary

Planet Group in Boston is seeking an Administrative Program Coordinator to provide comprehensive administrative and operational support for university programs, faculty, students, and leadership. You will coordinate daily program operations, manage financial and admin processes, support events and space reservations, and ensure smooth department activities.

The ideal candidate is highly organized, detail-oriented, and acclimated to a fast-paced academic environment.

Qualifications

• Proficiency in word processing, spreadsheet creation and management, and database applications.
• Excellent written and verbal communication skills.
• Strong organizational, interpersonal, leadership, and problem-solving abilities.
• Ability to exercise independent judgment and handle sensitive information with discretion.
• Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
• Experience coordinating administrative functions, programs, events, or financial processes.
• Experience training, supervising, or overseeing student employees preferred.

Responsibilities

• Coordinate daily program administration and departmental operations.
• Provide administrative, financial, and operational support to faculty, staff, and students.
• Prepare, maintain, and organize spreadsheets, databases, reports, and departmental records.
• Submit, monitor, and follow up on facilities and maintenance requests.
• Coordinate event logistics, meeting arrangements, and space reservations.
• Serve as a primary contact for faculty, staff, students, and alumni.
• Hire, train, supervise, and oversee student workers.
• Assist with departmental budgeting, expense tracking, and financial documentation.
• Manage special projects and provide additional support as needed.
• Handle confidential information with professionalism and sound judgment.

Skills

Computer skills

Written and verbal communication

Organization & leadership

Confidentiality

Prioritization & deadlines

Administrative coordination

Independent work

Student supervision

Tools

Microsoft Office

Job description

Planet Group in Boston is seeking an Administrative Program Coordinator to provide comprehensive administrative and operational support for university programs, faculty, students, and leadership. You will coordinate daily program operations, manage financial and admin processes, support events and space reservations, and ensure smooth department activities.

The ideal candidate is highly organized, detail-oriented, and acclimated to a fast-paced academic environment.