Executive Office Coordinator - Finance Firm (Boston)

Capstone Partners; Boston (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

Capstone Partners is seeking a motivated administrative professional to support the Boston office. The role involves keeping the headquarters organized, providing light reception duties, coordinating meetings, travel, and procurement, and assisting the Business Management team with various firm-wide administrative tasks.

Ideal candidates have 1–2 years of experience in office administration, are highly organized, communicate effectively, and are comfortable working in a fast-paced environment.

Qualifications

• At least one year (with degree) or at least three years (without degree) of office admin experience.
• Excellent written and verbal communication skills.
• Must be detail oriented, proactive, take initiative and have a friendly, can-do attitude.

Responsibilities

• Maintain office appearance and coordination of conference rooms, kitchen, and work areas.
• Provide light reception duties – answer phones and greet visitors.
• Coordinate in-office meetings and travel arrangements for Senior Professionals; prepare itineraries.
• Order supplies, manage inventory, and process mail and packages; set up new hire workstations.

Skills

Communication

Organization

Time management

Interpersonal skills

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Teams

ServiceNow

Job description

Capstone Partners is seeking a motivated administrative professional to support the Boston office. The role involves keeping the headquarters organized, providing light reception duties, coordinating meetings, travel, and procurement, and assisting the Business Management team with various firm-wide administrative tasks.

Ideal candidates have 1–2 years of experience in office administration, are highly organized, communicate effectively, and are comfortable working in a fast-paced environment.