Executive Assistant & Office Operations Lead, Boston

Basecamp Research; Boston (MA); On-site; USD 75,000 - 110,000; Full time

Job summary

Basecamp Research is seeking a highly capable Executive Assistant and Office Manager to join our Boston team, supporting our C-suite, including the Chief Scientific Officer and Chief Business Officer. This role reports to the Chief Business Officer and is in-office for a fast-paced startup.

You will partner with leadership to keep calendars, coordinate travel, plan events, manage day-to-day office operations, and collaborate with teams in the US and UK to scale executive support and partnerships.

Qualifications

• 5+ years in executive partnering or similar role in tech/biotech.
• Experience supporting executives with complex calendars and global scheduling.
• Hands-on event planning and logistics experience.
• Excellent written and verbal communication; highly organized and proactive.

Responsibilities

• Own complex, high-volume calendars for senior leadership across time zones.
• Arrange domestic and international travel and expense processes.
• Manage end-to-end meetings and team events, book venues, agendas.
• Identify opportunities to streamline recurring processes.
• Collaborate with People and Operations teams across locations.
• Support BD due diligence, maintain CRM and partnership materials.

Skills

Executive support

Calendar management

Travel logistics

Event planning

Cross-functional partnership

CRM management

Communication skills

Tools

CRM systems

Job description

Basecamp Research is seeking a highly capable Executive Assistant and Office Manager to join our Boston team, supporting our C-suite, including the Chief Scientific Officer and Chief Business Officer. This role reports to the Chief Business Officer and is in-office for a fast-paced startup.

You will partner with leadership to keep calendars, coordinate travel, plan events, manage day-to-day office operations, and collaborate with teams in the US and UK to scale executive support and partnerships.