Strategic Executive Assistant & Office Lead - Dallas

Alliance Defending Freedom; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% covered medical and dental

401(k) plan with company match

Paid time off and holidays

Job summary

Alliance Defending Freedom in Dallas is seeking an Executive Assistant & Office Lead to support the CFO and oversee daily operations of the Dallas office. This role requires discretion, calendar management, travel coordination, and strong administrative support to the CFO as directed.

The role combines executive assistance with office leadership in a smaller, startup-style environment, emphasizing ownership, improvement, and confidentiality in handling sensitive information.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3+ years of administrative experience supporting senior leadership.
• Proficient in Microsoft Suite (Word, Outlook, Excel, PowerPoint) and Adobe Acrobat Pro.
• Ability to protect confidentiality and anticipate CFO/office needs.
• Occasional local travel required.

Responsibilities

• Manage the CFO's schedule, calendar, travel, and expenses.
• Coordinate internal and external correspondence with auditors, banking partners, outside executives, and board members.
• Track key finance dates and prepare agendas and packets for finance and audit committee meetings.
• Handle signature and approval requests and maintain electronic and hard copy files.
• Serve as the primary administrative contact for the Dallas office and coordinate vendor relationships.
• Support meeting and event logistics and manage office moves/reconfigurations.
• Process mail and packages and maintain shipping logs.

Skills

Executive support

Schedule management

Confidentiality handling

Education

Bachelor's degree

CAP certification (preferred)

Tools

Microsoft Office

Adobe Acrobat Pro

Job description

Alliance Defending Freedom in Dallas is seeking an Executive Assistant & Office Lead to support the CFO and oversee daily operations of the Dallas office. This role requires discretion, calendar management, travel coordination, and strong administrative support to the CFO as directed.

The role combines executive assistance with office leadership in a smaller, startup-style environment, emphasizing ownership, improvement, and confidentiality in handling sensitive information.