Strategic Executive Assistant to the C-Suite

ADP, Inc.; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Dalfen Industrial in Dallas seeks an Executive Assistant to support our C-suite at the headquarters. You will manage the executive’s calendar, schedule meetings, prepare materials, and handle inquiries with discretion while coordinating travel and maintaining records.

The role requires a Bachelor’s degree or equivalent, 5 years of C-level experience, superb communication, and strong organization. Proficiency in Microsoft Office and the ability to multi-task with tight deadlines are essential in

Qualifications

• Bachelor’s degree or equivalent experience.
• 5 years experience working with C-level executives.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, able to multi-task with strong follow-up.
• Strong written and verbal communication skills.

Responsibilities

• Managing the executive's day-to-day calendar, including appointments and reminders.
• Assist in preparation for meetings and set up materials.
• Answer calls and accurately take messages.
• Respond to emails and document requests for the executive.
• Monitor email flow and organize by priority.
• Perform ad hoc duties (business and personal) for the executive.
• Draft slides, meeting notes and documents as needed.
• Coordinate travel arrangements and create itineraries.
• Maintain comprehensive records and reports, including contact lists.
• Perform minor bookkeeping such as expense reimbursements.

Skills

C-level experience

Microsoft Office

Multi-tasking

Communication skills

Calendar management

Education

Bachelor's degree

Job description

Dalfen Industrial in Dallas seeks an Executive Assistant to support our C-suite at the headquarters. You will manage the executive’s calendar, schedule meetings, prepare materials, and handle inquiries with discretion while coordinating travel and maintaining records.

The role requires a Bachelor’s degree or equivalent, 5 years of C-level experience, superb communication, and strong organization. Proficiency in Microsoft Office and the ability to multi-task with tight deadlines are essential in