CFO Executive Assistant & Office Lead – Dallas

Alliance Defending Freedom; Plano (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% covered medical and dental

401(k) plan with 4% company match

Paid time off and 12 paid holidays

Job summary

Alliance Defending Freedom is seeking an Executive Assistant & Office Lead to support the CFO and Dallas office operations. You will manage schedules, travel, expenses, and serve as the primary admin contact for local staff and remote groups.

You will handle confidential information, coordinate internal and external meetings, prepare agendas and financial packets, and help with office logistics as the organization grows. A structured, proactive approach is essential.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3+ years of administrative experience, ideally supporting senior leadership.
• Proficient in Microsoft Suite and Adobe Acrobat Pro.
• Ability to protect confidential information and prioritize the CFO's time.

Responsibilities

• Manage the CFO’s schedule, calendar, travel, and expenses.
• Coordinate internal and external correspondence with auditors, banking partners, outside executives, and ADF board members.
• Prepare agendas and financial packets for finance and audit committee meetings, and coordinate logistics.
• Handle signature and approval requests (contracts, wire authorizations, insurance renewals, vendor agreements) while maintaining files.
• Serve as the primary administrative contact for the Dallas office, coordinating with departments, vendors, and building management.

Skills

Executive support

Discretion & confidentiality

Scheduling & calendar management

Communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Adobe Acrobat Pro

Job description

Alliance Defending Freedom is seeking an Executive Assistant & Office Lead to support the CFO and Dallas office operations. You will manage schedules, travel, expenses, and serve as the primary admin contact for local staff and remote groups.

You will handle confidential information, coordinate internal and external meetings, prepare agendas and financial packets, and help with office logistics as the organization grows. A structured, proactive approach is essential.