Executive Administrative Coordinator - Hybrid

Partner's Healthcare; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham is seeking an experienced administrative professional to provide high-visibility support to executive and management teams. You will manage calendars, communications, and day-to-day operations, acting as a liaison with internal and external partners.

The role requires strong organizational skills, attention to detail, and the ability to prioritize in a fast-paced healthcare environment. Hybrid work is offered with standard 40-hour weeks and competitive benefits.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Business Administration or related field preferred.
• 5-7 years of administrative experience required, preferably in healthcare.
• 1-2 years of experience supporting senior-level staff preferred.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate meetings end-to-end: scheduling, agendas, room reservations, catering, minutes, action-item follow-up.
• Serve as a primary point of contact between executives and internal/external stakeholders.
• Prepare and polish reports, presentations, memos, announcements, and communications.
• Manage correspondence: emails, letters, and phone calls.
• Maintain organized electronic and physical files.

Skills

Microsoft Office

Communication skills

Organization

Executive support

Attention to detail

Problem solving

Healthcare familiarity

Education

High school diploma or equivalent

Associate's degree in Business Administration

Certification in office administration (optional)

Job description

Mass General Brigham is seeking an experienced administrative professional to provide high-visibility support to executive and management teams. You will manage calendars, communications, and day-to-day operations, acting as a liaison with internal and external partners.

The role requires strong organizational skills, attention to detail, and the ability to prioritize in a fast-paced healthcare environment. Hybrid work is offered with standard 40-hour weeks and competitive benefits.