Strategic Executive Assistant for Finance & Operations

TrulyHired; Buxton (ME); On-site; USD 64,000 - 67,000; Full time

Job summary

MSAD 6 is seeking an Executive Assistant to provide finance and administrative support to the Business Manager and committees. You will manage calendars, meetings, and travel, and assist with budget and grant processes.

Ideal candidates have an associate degree or equivalent with several years in finance/accounting, strong communication, and superb organization to ensure timely, accurate reporting and regulatory compliance.

Qualifications

• Associate's degree or equivalent, plus three years of financial and accounting experience or an equivalent education/experience combo.
• Experience with budgetary and financial processes, invoicing, and data entry preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Proficient in scheduling and coordinating tasks efficiently.

Responsibilities

• Provides finance and operational support to the Business Manager and the MSAD 6 Finance and Facilities Committee.
• Provide comprehensive administrative support to the Business Manager, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Supports budget advisory committee budget building processes in coordination with legal counsel.
• Assists in preparing budgets, financial reports, and grant reimbursements by gathering data, preparing spreadsheets, and tracking records.
• Prepares and submits grant reimbursements and financial reporting in line with federal/state guidelines.
• Performs cost-allocation analysis and tracks allowable expenses to maximize grant drawdowns with GAN compliance.
• Handles confidential information with discretion and professionalism.
• Performs monthly bank reconciliations across accounts and ensures timely recording and clearance of transactions.
• Identifies, investigates, and reports uncleared items to AP and Payroll to resolve issues.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Scheduling tasks

Education

Associate's degree or equivalent

Job description

MSAD 6 is seeking an Executive Assistant to provide finance and administrative support to the Business Manager and committees. You will manage calendars, meetings, and travel, and assist with budget and grant processes.

Ideal candidates have an associate degree or equivalent with several years in finance/accounting, strong communication, and superb organization to ensure timely, accurate reporting and regulatory compliance.