Executive Assistant to the Business Manager

RSU 6/MSAD 6 (Bonny Eagle); Buxton (ME); On-site; USD 64,000 - 67,000; Full time

Job summary

Maine School Administrative District #6 seeks an Executive Assistant to the Business Manager in Buxton, ME. The role provides essential finance and operations support to the Business Manager and committee(s), handles scheduling, budget processes, and grant reimbursements, and maintains confidential records with discretion.

The position requires an Associate's degree with 3 years of financial experience, strong communication, and excellent organizational skills.

Qualifications

• Associate's degree or equivalent with three years of financial/ accounting experience.
• Experience with budgetary and financial processes, invoicing, and data entry.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Provide finance and operational support to the Business Manager and Finance Committee.
• Provide comprehensive administrative support including calendar management, meeting scheduling, and travel coordination.
• Support budget committee budget building in coordination with counsel.
• Assist with budgets, financial reports, and grant reimbursements by data gathering and tracking records.
• Prepare and submit grant reimbursements and financial reporting in compliance with guidelines.
• Perform cost-allocation analysis and track allowable expenses to maximize grant drawdowns.
• Handle confidential information with discretion.
• Conduct monthly bank reconciliations across accounts and ensure timely recording.
• Investigate uncleared items and coordinate with AP and Payroll to resolve issues.

Skills

Communication

Organizational skills

Time management

Scheduling

Education

Associate's degree or equivalent

Job description

Executive Assistant to the Business Manager

Maine School Administrative District #6 Business Office - Buxton, Maine Open in Google Maps

Job Details

Job ID: 5924866

Application Deadline: Posted until filled

Posted: Sep 12, 2026 2:01 AM (UTC)

Job Description

PayRange: $64,000.00 - $66,923.42

Are you an energetic and proactive individual with a knack for getting things done? MSAD 6 is seeking a talented Executive Assistant to join our team and play a key role in enhancing the efficiency of our business office.

• Provides finance and operational support to the Business Manager and the MSAD 6 Finance and Facilities Committee.
• Provide comprehensive administrative support to the Business Manager, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Provides administrative support for the Budget Advisory Committee budget building process as directed by the Business Manager and in concert with legal counsel.
• Assist in the preparation of budgets, financial reports, and grant reimbursements by gathering data, preparing spreadsheets, and tracking financial records.
• Prepare and submit timely, accurate grant reimbursement requests and financial reporting in compliance with federal and state guidelines.
• Perform detailed cost-allocation analysis and mange allowable expense tracking to maximize grant drawdowns while ensuring 100% compliance with Grant Award Notifications. (GAN)
• Handle confidential and sensitive information with discretion and professionalism.
• Perform monthly bank reconciliations across multiple accounts, ensuring all transactions are accurately recorded and cleared in a timely manner.
• Identify, investigate, and provide departmental reporting of uncleared items to Accounts Payable and Payroll to resolve outstanding checks, and unidentified transactions.

Qualifications:

• Associate's degree or equivalent, accompanied by three (3) years' Financial and Accounting experience; or equivalent combination of education and experience.
• Experience with budgetary and financial processes, invoicing, and data entry preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Proficient in scheduling and coordinating tasks efficiently.

Essential Attributes:

• Proactive and able to work independently without constant supervision.
• Deadline-oriented with the ability to meet time-sensitive tasks.
• Flexibility to work evening hours several times per month.
• Exceptional conflict resolution skills.

Why join MSAD 6?

At MSAD 6, we value initiative, dedication, and professionalism. Join a team that encourages personal growth and offers a dynamic work environment. Represent MSAD 6 with pride as you contribute to the success of our business operations.

MSAD 6 is an equal opportunity employer. We encourage applications from candidates of all backgrounds.

Position Type: Full-time

Job Categories

Administration > Business/Finance

Administration > Director/Coordinator/Manager

Support Staff > Administrative Assistant

Contact Information

• Jennifer Barschdorf
• 94 Main Street
• Buxton, Maine 04093
• Phone: [phone]
• Email: [e-mail]