Executive Assistant to the Business Manager

ServingSchools; Buxton (ME); On-site; USD 64,000 - 67,000; Full time

Job summary

MSAD 6 is seeking an Executive Assistant to join the business office, providing finance and administrative support to the Business Manager and committees, including calendar management and travel coordination.

The role supports budget development, budgeting reports, grant reimbursements, and monthly reconciliations, requiring independence, proactive scheduling, and discretion with confidential information.

Qualifications

• Associate's degree or equivalent with 3 years’ financial and accounting experience or equivalent combo.
• Experience with budgetary and financial processes, invoicing, and data entry preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Proficient in scheduling and coordinating tasks efficiently.

Responsibilities

• Provides finance and operational support to the Business Manager and the Finance and Facilities Committee.
• Provide comprehensive administrative support including calendar management and travel arrangements.
• Supports Budget Advisory Committee budget building process with Business Manager and legal counsel.

Skills

Excellent verbal and written commu n i

Education

Associate's degree or equivalent with 3 years financial/accounting experience

Job description

Pay Range: $64,000.00 - $66,923.42

Are you an energetic and proactive individual with a knack for getting things done? MSAD 6 is seeking a talented Executive Assistant to join our team and play a key role in enhancing the efficiency of our business office.

Some of the Essential Duties and Responsibilities (for a full job description see attached):

• Provides finance and operational support to the Business Manager and the MSAD 6 Finance and Facilities Committee.
• Provide comprehensive administrative support to the Business Manager, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Provides administrative support for the Budget Advisory Committee budget building process as directed by the Business Manager and in concert with legal counsel.
• Assist in the preparation of budgets, financial reports, and grant reimbursements by gathering data, preparing spreadsheets, and tracking financial records.
• Prepare and submit timely, accurate grant reimbursement requests and financial reporting in compliance with federal and state guidelines.
• Perform detailed cost-allocation analysis and mange allowable expense tracking to maximize grant drawdowns while ensuring 100% compliance with Grant Award Notifications. (GAN)
• Handle confidential and sensitive information with discretion and professionalism.
• Perform monthly bank reconciliations across multiple accounts, ensuring all transactions are accurately recorded and cleared in a timely manner.
• Identify, investigate, and provide departmental reporting of uncleared items to Accounts Payable and Payroll to resolve outstanding checks, and unidentified transactions.

Qualifications

• Associate's degree or equivalent, accompanied by three (3) years' Financial and Accounting experience; or equivalent combination of education and experience.
• Experience with budgetary and financial processes, invoicing, and data entry preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Proficient in scheduling and coordinating tasks efficiently.

Essential Attributes

• Proactive and able to work independently without constant supervision.
• Deadline-oriented with the ability to meet time-sensitive tasks.
• Flexibility to work evening hours several times per month.
• Exceptional conflict resolution skills.

Why join MSAD 6?

At MSAD 6, we value initiative, dedication, and professionalism. Join a team that encourages personal growth and offers a dynamic work environment. Represent MSAD 6 with pride as you contribute to the success of our business operations.

MSAD 6 is an equal opportunity employer. We encourage applications from candidates of all backgrounds.