Executive Assistant to the Business Manager

MSAD #6 � Bonny Eagle; United States; On-site; USD 64,000 - 67,000; Full time

Job summary

MSAD 6 is seeking an Executive Assistant to the Business Manager to support the financial and administrative functions of the district's business office. Primary duties include calendar management, meeting coordination, travel arrangements, budget and grant reimbursement preparation, and reporting to the Business Manager.

The ideal candidate will have an Associate's degree or equivalent with at least three years of financial and accounting experience, strong communication and organizational

Qualifications

• Associate's degree or equivalent, accompanied by three (3) years' Financial and Accounting experience; or equivalent combination of education and experience.
• Experience with budgetary and financial processes, invoicing, and data entry preferred.
• Excellent verbal and written communication skills.

Responsibilities

• Provides finance and operational support to the Business Manager and the MSAD 6 Finance and Facilities Committee.
• Provide comprehensive administrative support to the Business Manager, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Provides administrative support for the Budget Advisory Committee budget building process as directed by the Business Manager and in concert with legal counsel.
• Assist in the preparation of budgets, financial reports, and grant reimbursements by gathering data, preparing spreadsheets, and tracking financial records.
• Prepare and submit timely, accurate grant reimbursement requests and financial reporting in compliance with federal and state guidelines.
• Perform detailed cost-allocation analysis and mange allowable expense tracking to maximize grant drawdowns while ensuring 100% compliance with Grant Award Notifications. (GAN)
• Handle confidential and sensitive information with discretion and professionalism.
• Perform monthly bank reconciliations across multiple accounts, ensuring all transactions are accurately recorded and cleared in a timely manner.
• Identify, investigate, and provide departmental reporting of uncleared items to Accounts Payable and Payroll to resolve outstanding checks, and unidentified transactions.

Skills

Calendar management

Budgeting

Financial reporting

Communication skills

Independent worker

Education

Associate's degree or equivalent

Tools

Spreadsheets

Budgeting software

Job description

Executive Assistant to the Business Manager JobID: 2507

• Position Type:
  Secretarial or Central Office Staff
  
• Date Posted:
  9/11/2026
  
• Location:
  Business Office
  
• Date Available:
  Immediately
  

PayRange: $64,000.00 - $66,923.42
Are you an energetic and proactive individual with a knack for getting things done? MSAD 6 is seeking a talented Executive Assistant to join our team and play a key role in enhancing the efficiency of our business office.
Some of the Essential Duties and Responsibilities (for a full job description see attached):

• Provides finance and operational support to the Business Manager and the MSAD 6 Finance and Facilities Committee.
• Provide comprehensive administrative support to the Business Manager, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Provides administrative support for the Budget Advisory Committee budget building process as directed by the Business Manager and in concert with legal counsel.
• Assist in the preparation of budgets, financial reports, and grant reimbursements by gathering data, preparing spreadsheets, and tracking financial records.
• Prepare and submit timely, accurate grant reimbursement requests and financial reporting in compliance with federal and state guidelines.
• Perform detailed cost-allocation analysis and mange allowable expense tracking to maximize grant drawdowns while ensuring 100% compliance with Grant Award Notifications. (GAN)
• Handle confidential and sensitive information with discretion and professionalism.
• Perform monthly bank reconciliations across multiple accounts, ensuring all transactions are accurately recorded and cleared in a timely manner.
• Identify, investigate, and provide departmental reporting of uncleared items to Accounts Payable and Payroll to resolve outstanding checks, and unidentified transactions.

Qualifications:

• Associate's degree or equivalent, accompanied by three (3) years' Financial and Accounting experience; or equivalent combination of education and experience.
• Experience with budgetary and financial processes, invoicing, and data entry preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Proficient in scheduling and coordinating tasks efficiently.
• Proactive and able to work independently without constant supervision.
• Deadline-oriented with the ability to meet time-sensitive tasks.
• Flexibility to work evening hours several times per month.
• Exceptional conflict resolution skills.

At MSAD 6, we value initiative, dedication, and professionalism. Join a team that encourages personal growth and offers a dynamic work environment. Represent MSAD 6 with pride as you contribute to the success of our business operations.
For more information, please contact Dawn Pooler , Business Manager.
MSAD 6 is an equal opportunity employer. We encourage applications from candidates of all backgrounds.