Strategic Executive Assistant: Calendar & Ops

Financial Edge; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Financial Edge is seeking an experienced Administrative Assistant to provide essential executive support. You will manage executive calendars, coordinate meetings, prepare materials, and handle communications with internal and external stakeholders.

You will also plan complex travel, oversee expense reporting, and contribute to process improvements, audits, and cross‑functional initiatives with minimal supervision.

Qualifications

• Bachelor’s or associate’s degree in Business Administration, Office Management, or related field (or equivalent experience).
• 3–5 years of administrative or office support experience in a professional setting.
• Proficiency in Microsoft Office suite with calendar management and scheduling experience.

Responsibilities

• Manage and prioritize executive calendars, aligning with strategic priorities.
• Coordinate and oversee meeting logistics, prepare materials, and follow up on action items.
• Provide advanced administrative and operational support to leadership across cross-functional initiatives.
• Serve as liaison for internal and external stakeholders with discretion.
• Prepare and maintain reports and tracking tools for decision-making.
• Develop document management systems supporting audit readiness and compliance.
• Plan and manage complex domestic and international travel and expense reporting.
• Coordinate visitor engagements and vendor relationships, ensuring professionalism.
• Oversee office operations and process improvements within guidelines.
• Lead or support special projects with timelines and stakeholder communication.

Skills

Bilingual EN/ES

Organizational skills

Multitasking

Independent work

Cross-functional teamwork

Education

Bachelor’s or Associate’s degree in Business Administration/Office Management

Tools

Outlook

Word

Excel

PowerPoint

Job description

Financial Edge is seeking an experienced Administrative Assistant to provide essential executive support. You will manage executive calendars, coordinate meetings, prepare materials, and handle communications with internal and external stakeholders.

You will also plan complex travel, oversee expense reporting, and contribute to process improvements, audits, and cross‑functional initiatives with minimal supervision.