Proactive Executive Assistant for Business Ops & Budgets

RSU 6/MSAD 6 (Bonny Eagle); Buxton (ME); On-site; USD 64,000 - 67,000; Full time

Job summary

Maine School Administrative District #6 seeks an Executive Assistant to the Business Manager in Buxton, ME. The role provides essential finance and operations support to the Business Manager and committee(s), handles scheduling, budget processes, and grant reimbursements, and maintains confidential records with discretion.

The position requires an Associate's degree with 3 years of financial experience, strong communication, and excellent organizational skills.

Qualifications

• Associate's degree or equivalent with three years of financial/ accounting experience.
• Experience with budgetary and financial processes, invoicing, and data entry.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Provide finance and operational support to the Business Manager and Finance Committee.
• Provide comprehensive administrative support including calendar management, meeting scheduling, and travel coordination.
• Support budget committee budget building in coordination with counsel.
• Assist with budgets, financial reports, and grant reimbursements by data gathering and tracking records.
• Prepare and submit grant reimbursements and financial reporting in compliance with guidelines.
• Perform cost-allocation analysis and track allowable expenses to maximize grant drawdowns.
• Handle confidential information with discretion.
• Conduct monthly bank reconciliations across accounts and ensure timely recording.
• Investigate uncleared items and coordinate with AP and Payroll to resolve issues.

Skills

Communication

Organizational skills

Time management

Scheduling

Education

Associate's degree or equivalent

Job description

Maine School Administrative District #6 seeks an Executive Assistant to the Business Manager in Buxton, ME. The role provides essential finance and operations support to the Business Manager and committee(s), handles scheduling, budget processes, and grant reimbursements, and maintains confidential records with discretion.

The position requires an Associate's degree with 3 years of financial experience, strong communication, and excellent organizational skills.