Strategic Executive Assistant for Development & Growth

Brightview Senior Living; Baltimore (MD); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Brightview Senior Living in Baltimore, MD seeks an Executive Assistant to support the Development Team in a hybrid office setting. You will manage complex calendars, schedule meetings and travel, and create presentations to help drive our real estate development initiatives.

The ideal candidate is highly organized, proactive, and discreet, with strong written and verbal English skills and experience supporting executives.

Qualifications

• Two year degree and at least three years administrative experience; or equivalent combination of education and experience.
• Advanced skills in MS Office products including Excel, Word, PowerPoint, Sharepoint and Outlook.
• Proficiency with Internet software.
• Ability to prioritize, organize and manage multiple tasks and work in a fast paced environment.
• Ability to communicate effectively in English.
• Excellent written communication skills including proper grammar and professional writing.
• Excellent interpersonal and communication skills.
• Knowledge of office equipment operations.

Responsibilities

• Provide general clerical and administrative support to the Development team.
• Prepare expense reports and invoices for payment.
• Arrange travel including air, train, car rentals, and hotel.
• Manage calendars including scheduling, accepting, and declining meetings and appointments on behalf of managers.
• Coordinate meetings and conferences including preparing agendas, coordinating logistics such as room reservations, meals, transportation, and equipment, securing outside presenters, preparing handouts and other support materials.
• Coordinate conference calls including setting up on-line document access.
• Create presentations, reports, and spreadsheets.
• Proofread, edit, compose and draft correspondence on behalf of assigned executives.
• Support Development executives with tasks and projects related to all phases of the real estate development life cycle, from site identification and due diligence through entitlements, approvals, financing, construction, and project completion.
• Assist and leverage the GIS Analyst in aggregating demographic data and other market information to support Development research, analysis, and project needs.
• File and copy documents as needed.
• Disseminate information by using the telephone, mail services, Web sites, and e-mail.
• Organize and maintain paper and electronic files.
• Manage various projects.
• Other duties as assigned.

Skills

Prioritization

Written communication

Interpersonal skills

English communication

Education

Two-year degree or equivalent

Tools

MS Office (Excel, Word, PowerPoint)

SharePoint

Outlook

Internet software

Job description

Brightview Senior Living in Baltimore, MD seeks an Executive Assistant to support the Development Team in a hybrid office setting. You will manage complex calendars, schedule meetings and travel, and create presentations to help drive our real estate development initiatives.

The ideal candidate is highly organized, proactive, and discreet, with strong written and verbal English skills and experience supporting executives.