Executive Assistant

Brightview Senior Living; Baltimore (MD); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Brightview Senior Living is seeking an Executive Assistant for our Home Office in Baltimore, MD. You will support the Development Team by managing complex calendars, scheduling meetings and travel, and creating presentations, while contributing to project management across the real estate development life cycle.

The role requires high organization, initiative, and discretion in a fast-paced hybrid office setting, with opportunities to influence growth initiatives and strategic priorities.

Qualifications

• Two year degree and at least three years administrative experience; or equivalent combination of education and experience.
• Advanced skills in MS Office products including Excel, Word, PowerPoint, Sharepoint and Outlook.
• Proficiency with Internet software.
• Ability to prioritize, organize and manage multiple tasks and work in a fast paced environment.
• Ability to communicate effectively in English.
• Excellent written communication skills including proper grammar and professional writing.
• Excellent interpersonal and communication skills.
• Knowledge of office equipment operations.

Responsibilities

• Provide general clerical and administrative support to the Development team.
• Prepare expense reports and invoices for payment.
• Arrange travel including air, train, car rentals, and hotel.
• Manage calendars including scheduling, accepting, and declining meetings and appointments on behalf of managers.
• Coordinate meetings and conferences including preparing agendas, coordinating logistics such as room reservations, meals, transportation, and equipment, securing outside presenters, preparing handouts and other support materials.
• Coordinate conference calls including setting up on-line document access.
• Create presentations, reports, and spreadsheets.
• Proofread, edit, compose and draft correspondence on behalf of assigned executives.
• Support Development executives with tasks and projects related to all phases of the real estate development life cycle, from site identification and due diligence through entitlements, approvals, financing, construction, and project completion.
• Assist and leverage the GIS Analyst in aggregating demographic data and other market information to support Development research, analysis, and project needs.
• File and copy documents as needed.
• Disseminate information by using the telephone, mail services, Web sites, and e-mail.
• Organize and maintain paper and electronic files.
• Manage various projects.

Skills

English communication

Organization

Prioritization

English proficiency

Education

Two year degree

Tools

Excel

Word

PowerPoint

SharePoint

Outlook

Job description

Overview

About Us

We're hiring an Executive Assistant for our Home Office location in Baltimore, Maryland!

The Executive Assistant for Brightview Senior Living will provide a wide range of support to various members of our Development Team, helping advance the company's objectives and goals by creating a disciplined and systematic approach to prioritizing the team's schedule and interactions with others.

Working in a hybrid office setting, the Executive Assistant will be responsible for managing complex calendars, scheduling meetings and travel, creating presentations, as well as playing a key role in managing projects that are essential in Brightview’s continued success and future growth!

The ideal candidate is intellectually curious, highly organized, and adept at managing multiple tasks, projects, and competing priorities in a fast-paced environment. They possess the foresight to anticipate needs, take initiative and the sound judgment and decision-making skills necessary to navigate challenges with professionalism and discretion.

If you're a proactive, solutions-oriented professional who thrives on staying ahead of the curve, we'd love to hear from you!

Responsibilities

• Consistently and genuinely demonstrate the STARS principles of Service, Teamwork, Action, Reputation and Success in all activities and interactions.
• Provide general clerical and administrative support to the Development team.
• Prepare expense reports and invoices for payment.
• Arrange travel including air, train, car rentals, and hotel.
• Manage calendars including scheduling, accepting, and declining meetings and appointments on behalf of managers.
• Coordinate meetings and conferences including preparing agendas, coordinating logistics such as room reservations, meals, transportation, and equipment, securing outside presenters, preparing handouts and other support materials.
• Coordinate conference calls including setting up on-line document access.
• Create presentations, reports, and spreadsheets.
• Proofread, edit, compose and draft correspondence on behalf of assigned executives.
• Support Development executives with tasks and projects related to all phases of the real estate development life cycle, from site identification and due diligence through entitlements, approvals, financing, construction, and project completion.
• Assist and leverage the GIS Analyst in aggregating demographic data and other market information to support Development research, analysis, and project needs.
• File and copy documents as needed.
• Disseminate information by using the telephone, mail services, Web sites, and e-mail.
• Organize and maintain paper and electronic files.
• Manage various projects.
• Other duties as assigned.

Salary Range

USD $70,000.00 - USD $80,000.00 /Yr.

Compensation Disclosure

The salary range mentioned above reflects the potential pay for this role and does not include bonuses or additional incentives (if applicable), nor does it include the value of our benefit program. Offers will consider factors like experience, qualifications, location, community size (if relevant), certifications/training, etc. Brightview regularly reviews and adjusts compensation ranges.

Qualifications

• Two year degree and at least three years administrative experience; or equivalent combination of education and experience.
• Advanced skills in MS Office products including Excel, Word, PowerPoint, Sharepoint and Outlook.
• Proficiency with Internet software.
• Ability to prioritize, organize and manage multiple tasks and work in a fast paced environment.
• Ability to communicate effectively in English.
• Excellent written communication skills including proper grammar and professional writing.
• Excellent interpersonal and communication skills.
• Knowledge of office equipment operations.

Why work at Brightview?

Discover the Brightview Senior Living Difference!

• Dedicated to Excellence: We lead the industry with a passion for delivering top-notch services and groundbreaking care.
• Embracing Community: Join a supportive and inclusive environment that prioritizes your professional growth, development and advancement.
• Impactful Work: Make a meaningful difference in the lives of our seniors, contributing to their joy and well-being every day.
• Comprehensive Benefits: Enjoy competitive salaries, health, vision and dental insurance options, retirement plans, tuition reimbursement, employee assistance programs and many more benefits that prioritize your well-being.
• A Place to Flourish: Embrace diversity, foster innovation, and access the tools and resources for personal and professional growth. Join our vibrant team at Brightview Senior Living and be valued as an integral part of our community.

Equal Opportunity Employer

At Brightview, we believe that diversity of thought, experience, perspective, and backgrounds makes us stronger. We welcome and celebrate all that makes us unique and we choose not to discriminate on the basis of race, color, creed, religion, sex, pregnancy, age, marital status, national origin, citizenship status, military status, physical or mental disability, sexual orientation, genetic information or any other characteristic protected by law or not related to the specific requirements of a particular role. We are, by choice and without question, an equal opportunity employer.

For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.