Strategic Executive Assistant to Development Team (Hybrid)

Brightview Senior Living, LLC; Baltimore (MD); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Brightview Senior Living is seeking an Executive Assistant for our Home Office in Baltimore, MD. You will support the Development Team by managing complex calendars, scheduling meetings and travel, and creating presentations, while contributing to project management across the real estate development life cycle.

The role requires high organization, initiative, and discretion in a fast-paced hybrid office setting, with opportunities to influence growth initiatives and strategic priorities.

Qualifications

• Two year degree and at least three years administrative experience; or equivalent combination of education and experience.
• Advanced skills in MS Office products including Excel, Word, PowerPoint, Sharepoint and Outlook.
• Proficiency with Internet software.
• Ability to prioritize, organize and manage multiple tasks and work in a fast paced environment.
• Ability to communicate effectively in English.
• Excellent written communication skills including proper grammar and professional writing.
• Excellent interpersonal and communication skills.
• Knowledge of office equipment operations.

Responsibilities

• Provide general clerical and administrative support to the Development team.
• Prepare expense reports and invoices for payment.
• Arrange travel including air, train, car rentals, and hotel.
• Manage calendars including scheduling, accepting, and declining meetings and appointments on behalf of managers.
• Coordinate meetings and conferences including preparing agendas, coordinating logistics such as room reservations, meals, transportation, and equipment, securing outside presenters, preparing handouts and other support materials.
• Coordinate conference calls including setting up on-line document access.
• Create presentations, reports, and spreadsheets.
• Proofread, edit, compose and draft correspondence on behalf of assigned executives.
• Support Development executives with tasks and projects related to all phases of the real estate development life cycle, from site identification and due diligence through entitlements, approvals, financing, construction, and project completion.
• Assist and leverage the GIS Analyst in aggregating demographic data and other market information to support Development research, analysis, and project needs.
• File and copy documents as needed.
• Disseminate information by using the telephone, mail services, Web sites, and e-mail.
• Organize and maintain paper and electronic files.
• Manage various projects.

Skills

English communication

Organization

Prioritization

English proficiency

Education

Two year degree

Tools

Excel

Word

PowerPoint

SharePoint

Outlook

Job description

Brightview Senior Living is seeking an Executive Assistant for our Home Office in Baltimore, MD. You will support the Development Team by managing complex calendars, scheduling meetings and travel, and creating presentations, while contributing to project management across the real estate development life cycle.

The role requires high organization, initiative, and discretion in a fast-paced hybrid office setting, with opportunities to influence growth initiatives and strategic priorities.