Executive Assistant

Mondo; Baltimore (MD); Hybrid; USD 106,020,000 - 123,213,000; Full time

Benefits offered by this job

Health, dental, vision

401K

Job summary

Mondo is seeking a Business Administrator / Executive Assistant in Baltimore, MD, to support an executive and a larger department. The role combines executive support, department coordination, meeting and office support, presentation preparation, and basic budgeting assistance.

The ideal candidate has 3–5 years of experience supporting senior leadership and larger teams. A Bachelor's degree is required, and the position offers a hybrid/on-site work arrangement with a salary range of hourly

Qualifications

• 3–5 years of relevant experience; maximum of ~5 years preferred.
• Experience supporting an executive as well as a larger team/department (20–30 employees).
• Strong administrative and office-support experience (scheduling, meeting coordination, catering, supplies, meeting prep).
• Experience creating PowerPoint presentations/decks (gathering information and building materials).
• Comfortable working with budgets and financial information; not required to be an accountant.
• Strong Excel skills and navigating multiple business systems (project management/financial tools).
• Demonstrated ability to multitask, prioritize, and work in a fast-paced environment.
• Experience within a larger organization supporting sizeable teams/departments.
• Bachelor's degree required.

Responsibilities

• Provide day-to-day administrative and organizational support to an executive and broader team.
• Coordinate calendars, meetings, scheduling, catering, supplies, meeting preparation, and other department needs.
• Prepare PowerPoint presentations and meeting decks, gathering information and organizing it into clear materials.
• Assist with department budgets and financial information, including preparing, organizing, and tracking budget-related materials.
• Work across multiple internal systems, including Excel, project management platforms, and financial tools.
• Coordinate across a larger department and help ensure deadlines, meetings, requests, and administrative priorities stay organized.
• Manage multiple priorities simultaneously in a fast-paced environment with strong attention to detail.

Skills

Executive support

Calendar management

Meeting coordination

PowerPoint

Budgeting

Data accuracy

Multitasking

Large team support

Education

Bachelor's degree

Tools

Excel

Project management tools

Financial tools

Job description

Business Administrator / Executive Assistant, location is hybrid/on-site in Baltimore, MD. The start date is ASAP for this 1-year contract with potential to convert position.

Job Title: Business Administrator / Executive Assistant
Location-Type: Baltimore, MD - Hybrid/On-site
Start Date Is: ASAP
Duration: 1-year contract with potential to convert
Compensation Range: $37-$43/hr W2
Benefits: Eligible for Health, Dental, Vision, 401K

Must be authorized to work in the U.S. This position is not eligible for sponsorship.

Job Description

We are looking for a Business Administrator / Executive Assistant to support an executive and a larger department within a fast-paced, established organization. This person will provide a mix of executive support, department coordination, meeting and office support, presentation preparation, and basic financial/budget assistance.

The ideal candidate has 3-5 years of experience supporting both senior leadership and larger teams or departments. This role requires someone who is organized, comfortable juggling competing priorities, confident working with numbers, and able to keep a busy department running smoothly.

Responsibilities

• Provide day-to-day administrative and organizational support to an executive and broader team.
• Coordinate calendars, meetings, scheduling, catering, supplies, meeting preparation, and other department needs.
• Prepare PowerPoint presentations and meeting decks, including gathering information from different stakeholders and organizing it into clear materials.
• Assist with department budgets and financial information, including preparing, organizing, and tracking budget-related materials.
• Work across multiple internal systems, including Excel, project management platforms, and financial tools.
• Coordinate across a larger department and help ensure deadlines, meetings, requests, and administrative priorities stay organized.
• Manage multiple priorities simultaneously in a fast-paced environment while maintaining strong attention to detail.

Requirements

• 3-5 years of relevant experience; maximum of approximately 5 years preferred.
• Previous experience supporting an executive as well as a larger team/department, ideally 20-30 employees.
• Strong administrative and office-support experience, including scheduling, meeting coordination, catering, supplies, and meeting preparation.
• Experience creating and preparing PowerPoint presentations/decks, including gathering information and building materials for meetings.
• Comfortable working with budgets and financial information; does not need to be an accountant but should be confident working with numbers.
• Strong Excel skills and experience navigating multiple business systems, including project management and/or financial tools.
• Demonstrated ability to multitask, prioritize, and work effectively in a fast-paced environment.
• Must have experience working within a larger organization and supporting sizeable teams/departments.
• Bachelor's degree required.