Strategic Executive Assistant – Construction & Commissioning

ATC; City of Pewaukee (WI); Vor Ort; USD 47.000 - 55.000; Vollzeit

Zusammenfassung

ATC is seeking an Executive Assistant to act as a strategic partner to our executive leaders. You will manage calendars, plan events, coordinate travel, and handle confidential information while supporting enterprise initiatives across the organization.

You will work closely with leaders, employees, customers, and community stakeholders to drive efficiency, collaboration, and organizational effectiveness. This role offers a dynamic environment with growth opportunities.

Qualifikationen

• High School Diploma.
• Three or more years of experience supporting executives or senior leaders, or an equivalent combination of education and experience.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated organizational, prioritization, and problem-solving capabilities.
• Ability to manage confidential and sensitive information appropriately.
• Proven ability to adapt quickly to changing priorities and emerging business needs.

Aufgaben

• Manage complex executive calendars, priorities, and scheduling conflicts.
• Plan and coordinate meetings, agendas, leadership events, and executive communications.
• Plan and organize executive travel, conferences, off-site meetings, and large-scale onsite events.
• Serve as a trusted liaison between executives, employees, customers, business partners, and community stakeholders.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Support multiple executives, departments, and enterprise initiatives.
• Coordinate work across teams to ensure priorities stay on track.
• Maintain records, files, systems, and administrative processes.
• Provide backup support and help ensure continuity across the Executive Suite.
• Support leader development and continuing education activities.
• Independently manage assigned projects and special initiatives.
• Participate in company committees and enterprise programs.
• Organize and track project activities to improve visibility and execution.
• Identify opportunities to simplify processes, improve workflows, and increase efficiency.
• Leverage technology, automation, and AI tools to reduce administrative burden and improve outcomes.
• Draft and prepare reports, dashboards, presentations, and data summaries.
• Assist with departmental budget tracking, forecasting, and expense reporting.
• Maintain SharePoint sites and business systems.
• Coordinate surveys and reporting activities.
• Help leaders make informed decisions through accurate and timely information.

Kenntnisse

Executive support

Microsoft Office

Outlook

Word

Excel

PowerPoint

Communication

Organization

Discretion

Prioritization

Ausbildung

High School Diploma

Associate’s or Bachelor’s degree in Business or related field

Tools

Concur

Workday

Oracle

SharePoint

Microsoft Copilot

Jobbeschreibung

ATC is seeking an Executive Assistant to act as a strategic partner to our executive leaders. You will manage calendars, plan events, coordinate travel, and handle confidential information while supporting enterprise initiatives across the organization.

You will work closely with leaders, employees, customers, and community stakeholders to drive efficiency, collaboration, and organizational effectiveness. This role offers a dynamic environment with growth opportunities.