Executive Assistant - Construction and Commissioning

atcllc; City of Pewaukee (WI); Sur place; USD 50 000 - 75 000; Plein temps

Résumé du poste

ATC is seeking an Executive Assistant in Wisconsin to partner with our leadership team, manage calendars, coordinate events, and drive organizational efficiency. You will interact with employees, customers, and partners while safeguarding confidential information and supporting enterprise initiatives.

The role emphasizes problem solving, relationship building, and adaptability in a dynamic environment, with opportunities to impact strategic priorities and operational effectiveness.

Qualifications

• Three or more years supporting executives or senior leaders.
• Proficiency with Microsoft Office: Outlook, Word, Excel, PowerPoint.
• Excellent written and verbal communication; strong organizational skills.
• Ability to handle confidential information with discretion.
• Ability to adapt quickly to changing priorities and needs.

Responsabilités

• Partner with executive leadership to manage calendars and priorities.
• Plan and coordinate meetings, agendas, leadership events, and communications.
• Organize executive travel, conferences, off-site meetings, and large onsite events.
• Serve as a trusted liaison among executives, staff, customers, partners, and stakeholders.
• Draft reports, dashboards, and presentations; support budget tracking and forecasts.
• Identify opportunities to streamline processes and leverage automation.

Connaissances

Executive support

Calendar management

Communication

Confidential handling

Project coordination

Adaptability

Formation

High School Diploma

Associate's or Bachelor's degree

Outils

Concur

Workday

Oracle

SharePoint

AI productivity tools

Description du poste

Summary of Responsibilities

At ATC, our work powers communities, businesses, and daily life across the region. Behind every successful leader is a trusted partner who brings order to complexity, anticipates challenges, and helps turn priorities into action.

We're looking for an Executive Assistant who thrives in a dynamic environment where every day is different, relationships matter, and organizational excellence drives results. This is an opportunity to become a key strategic partner to executive leaders while supporting enterprise initiatives that help shape the future of our organization.

Essential Responsibilities

Why This Role Matters

As an Executive Assistant, you'll do far more than manage calendars and coordinate meetings. You'll serve as an operational partner who helps executives maximize their effectiveness, strengthens collaboration across the organization, and ensures critical priorities move forward. You'll work closely with leaders, employees across all levels of the company, customers, community partners, and industry contacts while serving as a trusted resource for executive support, project coordination, communications, and organizational effectiveness.

If you're energized by solving problems, building relationships, and helping leaders operate at their best, this role offers a unique opportunity to make a meaningful impact.

What You'll Do

Partner with Executive Leadership

• Manage complex executive calendars, priorities, and scheduling conflicts
• Plan and coordinate meetings, agendas, leadership events, and executive communications
• Plan and organize executive travel, conferences, off‑site meetings, and large‑scale onsite events
• Serve as a trusted liaison between executives, employees, customers, business partners, and community stakeholders
• Handle highly sensitive and confidential information with professionalism and discretion

Drive Organizational Coordination

• Support multiple executives, departments, and enterprise initiatives
• Coordinate work across teams to ensure priorities stay on track
• Maintain records, files, systems, and administrative processes
• Provide backup support and help ensure continuity across the Executive Suite
• Support leader development and continuing education activities

Lead Projects and Improve Processes

• Independently manage assigned projects and special initiatives
• Participate in company committees and enterprise programs
• Organize and track project activities to improve visibility and execution
• Identify opportunities to simplify processes, improve workflows, and increase efficiency
• Leverage technology, automation, and AI tools to reduce administrative burden and improve outcomes

Support Business Operations

• Draft and prepare reports, dashboards, presentations, and data summaries
• Assist with departmental budget tracking, forecasting, and expense reporting
• Maintain SharePoint sites and business systems
• Coordinate surveys and reporting activities
• Help leaders make informed decisions through accurate and timely information

What You'll Bring

Required Qualifications

• High School Diploma
• Three or more years of experience supporting executives or senior leaders, or an equivalent combination of education and experience
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Excellent written, verbal, and interpersonal communication skills
• Demonstrated organizational, prioritization, and problem‑solving capabilities
• Ability to manage confidential and sensitive information appropriately
• Proven ability to adapt quickly to changing priorities and emerging business needs

Preferred Qualifications

• Associate's or Bachelor's degree in Business or a related field
• Experience supporting multiple executives or business functions
• Experience with drafting
• Experience with Concur, Workday, Oracle, SharePoint, or similar business systems
• Experience using AI‑powered productivity tools such as Microsoft Copilot
• Knowledge of budgeting, expense management, forecasting, or financial reporting processes

Why ATC?

• Purpose-Driven Work : We're energized by meaningful and challenging work that contributes to the greater good, from powering everyday life to grid modernization
• People-Centric Culture : We are difference makers. We lead with trust, value collaboration, and foster a supportive environment where people grow, contribute openly, and make a difference
• Flexibility & Balance : Our work environment encourages autonomy, connection, and choice with accountability
• Growth & Development : Curiosity, coaching, and engagement fuel careers. We invest in our people through cross‑functional opportunities, skill‑building, and assignments that stretch potential and build careers
• Comprehensive Rewards : Compensation, benefits, and well‑being offerings are thoughtfully and competitively designed to support employees' unique needs
• Reliable Innovation : Grounded in the communities we serve, we play a critical role in powering the grid, with the agility to innovate