Strategic Executive Assistant, Construction

ViziRecruiter,LLC.; Nashville (TN); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Industry-leading bonus program

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

Job summary

ARCO/Murray in Nashville is seeking a detail-oriented Executive Assistant to support our executive team. You will manage calendars, coordinate travel, prepare presentations, and serve as a liaison across departments to keep operations running smoothly.

The successful candidate will be highly organized, proactive, and customer-focused, with strong Microsoft Word and Excel skills, experience with Salesforce or Bluebeam a plus, and the ability to work in a fast-paced construction environment.

Qualifications

• 2+ years of related experience.
• Bachelor's Degree required.
• Excellent computer skills. Proficient in Microsoft Word and Excel.
• Bluebeam and Salesforce experience are a plus.

Responsibilities

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as-needed basis.
• Manage communication and act as liaison between internal departments, Principals, and other executives.
• Assist with internal business planning and assembly of departmental business plans.
• General records management and document control.
• Event registration and planning.
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.).
• Salesforce data entry, report building, and system management.
• Expense reporting.
• Develop office budget and manage vendor relationships and negotiations to stay within budget.
• Ensure proper stock of all office supplies and equipment.
• Ensure office common spaces are presentable, especially client-facing spaces.

Skills

Excellent communication

Highly organized

Customer service

Multi-tasking

Proactive management

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Bluebeam

Salesforce

Job description

ARCO/Murray in Nashville is seeking a detail-oriented Executive Assistant to support our executive team. You will manage calendars, coordinate travel, prepare presentations, and serve as a liaison across departments to keep operations running smoothly.

The successful candidate will be highly organized, proactive, and customer-focused, with strong Microsoft Word and Excel skills, experience with Salesforce or Bluebeam a plus, and the ability to work in a fast-paced construction environment.