Office Administrator

ViziRecruiter,LLC.; Nashville (TN); On-site; USD 40,000 - 64,000; Full time

Benefits offered by this job

Performance-based bonus

ESOP

401k (Traditional & Roth)

Tuition reimbursement

Scholarship for children

Sabbatical after five years

Volunteer leave

Charitable match

Medical/Dental/Vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction in Nashville seeks an experienced Office Administrator to support a fast-paced team. You will manage front desk duties, coordinate events, onboarding logistics and internal communications, while maintaining office operations.

The role requires 5-10+ years of related experience, a Bachelor’s degree preferred, and strong proficiency in Word, Excel and Outlook. Excellent organizational and customer service skills are essential in this collaborative environment.

Qualifications

• 5-10+ years of related experience (receptionist/front desk coordinator/office admin/administrative assistant).
• Bachelor’s Degree preferred.
• Excellent computer skills; proficient in Word, Outlook and Excel.
• Extremely organized and detail-oriented.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment and multitask.
• Proactive mindset.
• Ability to work effectively with different personalities.

Responsibilities

• Act as first point of contact for ARCO associates, guests and clients.
• Handle all incoming phone calls, incoming/outgoing mail and main admin email account.
• Maintain reception, conference rooms and kitchen area clean and organized daily.
• Maintain shipping accounts: UPS, FedEx, USPS Certified Mail.
• Monitor and maintain supply inventory for breakroom and office supplies.
• Circulate notices and arrange necessary repairs for office.
• Coordinate contract and price negotiations with office/supply vendors and service providers.
• Collaborate with Talent Acquisition team for all on site interviews and campus recruiting efforts.
• Assist HR in coordinating onboarding logistics.
• Coordinate internal and external company events.
• Set up and coordinate the Office Calendar including trainings, events, and operational meetings.

Skills

Office administration

Communication

Customer service

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Introduction

At ARCO/Murray, we take our “better team, better planning, and better execution” culture seriously. But we’re not an award-winning firm just because we’re a great place to work. We’re relentless experts at what we do.

Overview

Do you enjoy being the Director of First Impression? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO/Murray National Construction is looking for an Office Administrator to join our Nashville office who is passionate about supporting our established team. At ARCO, every associate is empowered to drive their success.

WHAT WE CAN OFFER YOU

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.

Responsibilities

• Act as first point of contact for ARCO associates, guests and clients
• Handle all incoming phone calls, incoming/outgoing mail and main admin email account
• Responsible for maintenance of common spaces for appearance and functionality: Keep reception, conference rooms and kitchen area clean and organized daily
• Maintain shipping accounts: UPS, FedEx, USPS Certified Mail
• Monitor and maintain supply inventory for breakroom and office supplies
• Circulate notices and arrange necessary repairs for office
• Coordinate contract and price negotiations with office/supply vendors and service providers
• Collaborate with Talent Acquisition team for all on site interviews and campus recruiting efforts
• Assist HR in coordinating onboarding logistics, including new hire lunches, preparing desk space for new hires and greeting new associates
• Coordinate internal and external company events
• Set up and coordinate the Office Calendar including trainings, events, and operational meetings

Requirements

• Preferably 5-10+ years of related experience - receptionist, front desk coordinator, office admin, administrative assistant, etc.
• Bachelor’s Degree preferred
• Excellent computer skills. Must be proficient in Microsoft Word, Outlook and Excel
• Must be extremely organized and detail-oriented
• Have excellent communication and customer service skills
• Ability to work in a fast-paced environment and multi task
• Proactive mindset
• Ability to work effectively with different personalities