Senior Office Administrator & Operations Partner

ARCO/Murray; Nashville (TN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Bonus program

ESOP

401k (Traditional and Roth)

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after five years + travel

Volunteer leave

Charitable match

Medical/dental/vision

Parental leave

Job summary

ARCO/Murray National Construction in Nashville is seeking an Office Administrator to support our established team and act as the first point of contact for associates, guests and clients. You will manage calls, mail, email, keep common areas tidy, handle shipping accounts, coordinate onboarding, interviews, and events, and partner with HR and Talent Acquisition to keep the office running smoothly.

This role requires 5–10+ years in related roles, strong Microsoft Office skills, exceptional

Qualifications

• Preferably 5–10+ years in receptionist/front desk/office admin roles.
• Bachelor’s Degree preferred.
• Excellent computer skills. Proficient in Microsoft Word, Outlook and Excel.
• Extremely organized and detail-oriented.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment and multitask.
• Proactive mindset.
• Ability to work effectively with different personalities.

Responsibilities

• Act as first point of contact for ARCO associates, guests and clients.
• Handle all incoming phone calls, incoming/outgoing mail and main admin email account.
• Maintain reception, conference rooms and kitchen area clean and organized daily.
• Maintain shipping accounts: UPS, FedEx, USPS Certified Mail.
• Monitor and maintain supply inventory for breakroom and office supplies.
• Circulate notices and arrange necessary repairs for office.
• Coordinate contract and price negotiations with office/supply vendors and service providers.
• Collaborate with Talent Acquisition team for on site interviews and campus recruiting efforts.
• Assist HR in coordinating onboarding logistics, including new hire lunches, preparing desk space for new hires and greeting new associates.
• Coordinate internal and external company events; set up and coordinate the Office Calendar including trainings, events, and operational meetings.

Skills

Reception experience

Office administration

Customer service

Microsoft Word

Outlook

Excel

Education

Bachelor’s Degree

Tools

MS Office Suite

Job description

ARCO/Murray National Construction in Nashville is seeking an Office Administrator to support our established team and act as the first point of contact for associates, guests and clients. You will manage calls, mail, email, keep common areas tidy, handle shipping accounts, coordinate onboarding, interviews, and events, and partner with HR and Talent Acquisition to keep the office running smoothly.

This role requires 5–10+ years in related roles, strong Microsoft Office skills, exceptional