Office Operations Lead — Front Desk & Admin

ViziRecruiter,LLC.; Nashville (TN); On-site; USD 40,000 - 64,000; Full time

Benefits offered by this job

Performance-based bonus

ESOP

401k (Traditional & Roth)

Tuition reimbursement

Scholarship for children

Sabbatical after five years

Volunteer leave

Charitable match

Medical/Dental/Vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction in Nashville seeks an experienced Office Administrator to support a fast-paced team. You will manage front desk duties, coordinate events, onboarding logistics and internal communications, while maintaining office operations.

The role requires 5-10+ years of related experience, a Bachelor’s degree preferred, and strong proficiency in Word, Excel and Outlook. Excellent organizational and customer service skills are essential in this collaborative environment.

Qualifications

• 5-10+ years of related experience (receptionist/front desk coordinator/office admin/administrative assistant).
• Bachelor’s Degree preferred.
• Excellent computer skills; proficient in Word, Outlook and Excel.
• Extremely organized and detail-oriented.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment and multitask.
• Proactive mindset.
• Ability to work effectively with different personalities.

Responsibilities

• Act as first point of contact for ARCO associates, guests and clients.
• Handle all incoming phone calls, incoming/outgoing mail and main admin email account.
• Maintain reception, conference rooms and kitchen area clean and organized daily.
• Maintain shipping accounts: UPS, FedEx, USPS Certified Mail.
• Monitor and maintain supply inventory for breakroom and office supplies.
• Circulate notices and arrange necessary repairs for office.
• Coordinate contract and price negotiations with office/supply vendors and service providers.
• Collaborate with Talent Acquisition team for all on site interviews and campus recruiting efforts.
• Assist HR in coordinating onboarding logistics.
• Coordinate internal and external company events.
• Set up and coordinate the Office Calendar including trainings, events, and operational meetings.

Skills

Office administration

Communication

Customer service

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

ARCO/Murray National Construction in Nashville seeks an experienced Office Administrator to support a fast-paced team. You will manage front desk duties, coordinate events, onboarding logistics and internal communications, while maintaining office operations.

The role requires 5-10+ years of related experience, a Bachelor’s degree preferred, and strong proficiency in Word, Excel and Outlook. Excellent organizational and customer service skills are essential in this collaborative environment.