Strategic Executive Assistant - Travel, Calendar & Ops

ViziRecruiter,LLC.; Downers Grove (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Performance-based bonus

ESOP

401k

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after five years + travel

Volunteer leave

Charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction is seeking an Executive Assistant in Downers Grove to provide proactive administrative support across travel, scheduling, and document control. You will support senior leadership, handle confidential information, and help coordinate client-related events and reports in a fast-paced environment.

The role emphasizes organization, discretion, and strong communication, with a compensation package described as competitive and eligible for discretionary bonus based on

Qualifications

• Bachelor’s Degree required with 3–10 years of experience.
• Proficient in Microsoft Office; Outlook, PowerPoint, Excel.
• Highly organized, resourceful, and detail-oriented with strong communication.
• Experience with Bluebeam and PDF editing is a plus.

Responsibilities

• Travel coordination
• Calendar and meeting management
• Records management and document control
• Event registration and planning
• Client relations (gifts, events)
• Data collection and entry, report building and system management
• Administrative functions for Sales meetings
• Expense reporting
• Document meeting notes
• Personal projects as needed (vehicle management, personal travel, charitable contributions)

Skills

Outlook

PowerPoint

Excel

Bluebeam

PDF editing

Education

Bachelor's Degree

Tools

Bluebeam

PDF editing

Job description

ARCO/Murray National Construction is seeking an Executive Assistant in Downers Grove to provide proactive administrative support across travel, scheduling, and document control. You will support senior leadership, handle confidential information, and help coordinate client-related events and reports in a fast-paced environment.

The role emphasizes organization, discretion, and strong communication, with a compensation package described as competitive and eligible for discretionary bonus based on