Strategic Executive Assistant: Calendar & Travel Maestro

Capital One National Association; Riverwoods (IL); On-site; USD 86,000 - 98,000; Full time

Job summary

Capital One National Association is seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Vice President of Network Strategy & Policy. You will manage complex calendars, travel logistics, and high-impact meetings across time zones, enabling executive leadership to focus on strategic priorities.

Responsibilities include calendar management, travel and expense processing, meeting planning, document preparation, and confidential communications.

Qualifications

• Support executive leadership with high-level administrative tasks.
• Experience managing complex calendars and travel logistics.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Executive Calendar & Time Management: manage SVP calendar across time zones.
• Travel & Expense Administration: plan end-to-end domestic/international travel and T&E reports.
• Meeting & Event Planning: organize executive meetings and offsites with budgets.
• Executive Communication Support: draft/edit memos and PowerPoint presentations.
• On-Site Operations Support: provide on-site presence across multiple locations.

Skills

Executive support

Time management

Communication

Discretion

Education

High School Diploma / GED

Associate Degree in Communications or related

Tools

Google Workspace

Microsoft Office Suite

PowerPoint

Excel

Job description

Capital One National Association is seeking an experienced Executive Assistant to provide high-level administrative support to the Senior Vice President of Network Strategy & Policy. You will manage complex calendars, travel logistics, and high-impact meetings across time zones, enabling executive leadership to focus on strategic priorities.

Responsibilities include calendar management, travel and expense processing, meeting planning, document preparation, and confidential communications.