Strategic Executive Assistant | Calendar & Travel Pro

4over; Ohio; On-site; USD 55,000 - 90,000; Full time

Job summary

4over in Ohio seeks an Executive Assistant to provide high-level support to our executive leadership. You will manage calendars, coordinate travel, organize meetings, and prepare communications, acting as a trusted partner to senior leaders.

The role requires proactive problem-solving, discretion, and the ability to juggle multiple priorities in a fast-paced environment. Travel up to 25% and cross-department collaboration are part of the position.

Qualifications

• 3+ years of administrative or executive support experience.
• Proficiency in Microsoft Office and collaboration tools.
• Strong written and verbal communication skills.
• Ability to travel up to 25%.

Responsibilities

• Provide Executive-Level Support: Manage complex calendars, appointments, meetings, conference calls, and scheduling priorities for senior leadership.
• Coordinate Travel & Logistics: Arrange executive travel, including flights, accommodations, itineraries, and transportation, while supporting travel-related expenses and administrative documentation
• Manage Meetings & Follow-Ups: Organize executive meetings from start to finish, including scheduling, agendas, technology coordination, presentation materials, meeting minutes, and action-item tracking
• Prepare Executive Communications: Draft, edit, and organize correspondence, reports, presentations, and other business documents with a high level of accuracy and professionalism
• Support Executive Projects: Assist with special projects and business initiatives by coordinating timelines, gathering information, tracking deliverables, and ensuring follow-through
• Serve as a Key Point of Contact: Act as a professional liaison between executive leadership, employees, customers, vendors, suppliers, and external business partners
• Prioritize Communications: Screen and manage incoming calls, emails, meeting requests, and other executive communications, ensuring important matters receive timely attention
• Maintain Confidentiality: Handle sensitive employee, financial, customer, and business information with sound judgment and discretion
• Manage Administrative Processes: Assist with expense reports, invoices, purchasing requests, and other administrative documentation while maintaining organized electronic and physical records
• Collaborate Across Departments: Partner with Operations, Sales, Customer Service, Finance, Human Resources, IT, Production, and Distribution to support business needs
• Coordinate Events & Visits: Assist with company meetings, customer and vendor visits, employee events, and other special initiatives
• Keep Priorities Moving: Proactively monitor deadlines, executive commitments, and outstanding action items to ensure timely completion
• Travel to Support Executive Initiatives: Travel as needed to support executive leadership meetings, customer and vendor visits, company events, facility tours, and other business initiatives

Skills

Communication skills

Organizational skills

Time management

Problem solving

Professionalism

Education

High school diploma or equivalent; associate or bachelor's degree preferred

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

SharePoint

OneDrive

Job description

4over in Ohio seeks an Executive Assistant to provide high-level support to our executive leadership. You will manage calendars, coordinate travel, organize meetings, and prepare communications, acting as a trusted partner to senior leaders.

The role requires proactive problem-solving, discretion, and the ability to juggle multiple priorities in a fast-paced environment. Travel up to 25% and cross-department collaboration are part of the position.