Strategic Executive Assistant: Calendars, Travel & Ops

Financial Edge; San Juan (PR); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Financial Edge in San Juan, PR is seeking an experienced Administrative Executive Assistant to support senior leaders. The role oversees calendars, coordinates meetings, prepares materials, and drives efficient day-to-day operations.

Fluency in English and Spanish is required to liaise with diverse stakeholders across the Americas. You will manage travel, coordinate cross-functional initiatives, maintain records, and assist with reporting while upholding confidentiality and professionalism.

Qualifications

• Bachelor’s or associate’s degree in Business Administration, Office Management, or related field.
• 3–5 years of administrative or office support experience in a professional, corporate, or fast-paced environment.
• Proficient in Microsoft Office (Outlook, Word, Excel) and calendar management.

Responsibilities

• Manage and prioritize executive calendars, exercising independent judgment to align schedules with strategic priorities.
• Coordinate and oversee meeting logistics, prepare materials, and follow-up; track key action items and escalate risks as needed.
• Provide advanced administrative support to leadership, coordinating cross-functional initiatives.
• Serve as liaison for internal and external stakeholders, handling communications with discretion.
• Prepare, analyze, and maintain reports and tracking tools for operational or management decision-making.
• Develop and maintain document management systems to support audit readiness and compliance.
• Plan and manage complex domestic and international travel, review expenses for policy compliance.
• Coordinate visitor and stakeholder engagements with professionalism.
• Oversee office operations, vendor coordination, and process improvements within guidelines.
• Manage shared resources and administrative tools to improve efficiency across teams.
• Lead or support special projects with minimal supervision, managing timelines and stakeholders.

Skills

Bilingual EN/ES

Organizational skills

Time management

Independent worker

Cross-functional teamwork

Education

Bachelor’s or associate’s degree in Business Administration or related field

Equivalent work experience

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Financial Edge in San Juan, PR is seeking an experienced Administrative Executive Assistant to support senior leaders. The role oversees calendars, coordinates meetings, prepares materials, and drives efficient day-to-day operations.

Fluency in English and Spanish is required to liaise with diverse stakeholders across the Americas. You will manage travel, coordinate cross-functional initiatives, maintain records, and assist with reporting while upholding confidentiality and professionalism.