Executive Assistant to COO - Calendar & Travel Pro

Vaco Recruiter Services; Seattle (WA); On-site; USD 62,000 - 72,000; Full time

Job summary

Our client, a growing wealth management firm, is seeking an experienced Executive Assistant to support its Chief Operating Officer in a highly visible role. This opportunity is ideal for a proactive professional who excels in executive support, complex calendar management, travel coordination, office operations, and client service.

The successful candidate will serve as a trusted partner to executive leadership and help ensure day-to-day operations run smoothly.

Qualifications

• 5+ years of Executive Assistant experience.
• Experience supporting C-Level leadership.
• Strong calendar management experience.
• Excellent communication and organizational skills.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Manage a highly active executive calendar and scheduling priorities.
• Coordinate domestic travel arrangements and itineraries.
• Prepare and submit expense reports.
• Draft and proofread presentations, reports, and correspondence.
• Support special projects and company initiatives.
• Provide concierge-level support to clients and visitors.
• Coordinate meetings, appointments, and office activities.
• Partner with operations and client service teams on administrative support needs.
• Manage office supplies, vendors, and facility-related needs.

Skills

Executive support

C-Level support

Calendar management

Travel coordination

Communication

Organization

Client service

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Our client, a growing wealth management firm, is seeking an experienced Executive Assistant to support its Chief Operating Officer in a highly visible role. This opportunity is ideal for a proactive professional who excels in executive support, complex calendar management, travel coordination, office operations, and client service.

The successful candidate will serve as a trusted partner to executive leadership and help ensure day-to-day operations run smoothly.