Strategic Executive Assistant: Calendar Maestro & Presenter

GetJobSmart; Chicago (IL); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer matching

Paid time off

Job summary

Forge North Solutions, a Chicago-based software development firm, is seeking an Executive Assistant for a full-time role. You will manage the executive's calendar, coordinate meetings, prepare agendas and materials, and handle correspondence with internal and external stakeholders.

You will assist in preparing presentations, maintain office records, and ensure that all files are organized and accessible. A Bachelor's degree plus 1–3 years of EA experience is required; proficiency in Microsoft

Qualifications

• Bachelor's degree or equivalent required.
• 1–3 years of executive assistant or administrative experience required.
• Proficiency in Microsoft Office Suite, especially Outlook and Word, is essential.

Responsibilities

• Manage the executive's calendar and schedule appointments.
• Prepare and distribute meeting agendas, materials, and follow-up notes.
• Handle correspondence, internal and external, ensuring clarity and professionalism.
• Assist with preparation of presentations and reports for executive meetings.
• Maintain and update the executive's files and records, organized and accessible.

Skills

Calendar management

Meeting coordination

MS Office (Outlook, Word)

Communication skills

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

Word

MS Office Suite

Job description

Forge North Solutions, a Chicago-based software development firm, is seeking an Executive Assistant for a full-time role. You will manage the executive's calendar, coordinate meetings, prepare agendas and materials, and handle correspondence with internal and external stakeholders.

You will assist in preparing presentations, maintain office records, and ensure that all files are organized and accessible. A Bachelor's degree plus 1–3 years of EA experience is required; proficiency in Microsoft