Strategic Executive Assistant & Calendar Maestro

Gmr Marketing; New Berlin (WI); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401k

Employee stock purchase plan

Vacation

Personal days

Paid holidays

Job summary

GMR Marketing is seeking an Administrative Assistant (Executive Support) to partner with agency leaders and senior executives. You will manage calendars, coordinate travel, support administrative processes, and build relationships across the organization.

The role is hybrid, with about one day per week at our New Berlin, WI headquarters. Ideal candidates thrive in a fast-paced environment, demonstrate discretion, and take ownership of responsibilities while balancing multiple priorities and

Qualifications

• Provide high-level support to executives by anticipating needs and managing complex calendars.
• Coordinate domestic and international travel and keep executives prepared.
• Handle a broad range of operational tasks with accuracy and discretion.
• Build trusted relationships with leaders and cross-functional teams.
• Plan meetings and events with agendas, materials, room, and catering.
• Demonstrate advanced MS Office skills and other business systems.
• Take ownership, anticipate needs, and adapt in a fast-paced environment.

Responsibilities

• Manage executive calendars and travel arrangements.
• Support administrative processes and procurement workflows.
• Coordinate meetings, agendas, and on-site events with facilities teams.
• Cultivate strong relationships with stakeholders at all levels.

Skills

Executive Support

Calendar & Travel

Administrative Ops

Relationship Mgmt

Meeting & Events

Tech & Ops

Ownership & Adaptability

Job description

GMR Marketing is seeking an Administrative Assistant (Executive Support) to partner with agency leaders and senior executives. You will manage calendars, coordinate travel, support administrative processes, and build relationships across the organization.

The role is hybrid, with about one day per week at our New Berlin, WI headquarters. Ideal candidates thrive in a fast-paced environment, demonstrate discretion, and take ownership of responsibilities while balancing multiple priorities and