Strategic EA & Office Manager for NYC Investment Firm

Glocap Search; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

An Investment Management Firm in New York City seeks a highly organized Administrative/Executive Assistant & Office Manager to support three executives and oversee daily office operations. Responsibilities include complex calendar management, travel logistics, front desk coverage, vendor coordination, supply ordering, IT coordination, expense reconciliation, and planning firm-wide events.

The ideal candidate holds a Bachelor's degree, 2-4+ years in a related role (financial services a plus), and

Qualifications

• Bachelor's degree required.
• 2-4+ years' experience in Administrative Assistant/Office Manager or adjacent role, supporting a team.
• Financial services experience is a plus.
• Strong attention to detail and exceptional organizational skills.
• Ability to handle high-volume scheduling, logistics, and communication efficiently.
• Must be proactive and anticipate executives' needs in a fast-paced environment.
• Outstanding interpersonal and communication skills with a collaborative approach.

Responsibilities

• Calendar and Scheduling Support for 2-3 executives and 1 investment analyst.
• Travel coordination and logistics planning.
• Office and administrative support, including guest reception, mail, meals, inventory, and IT coordination.
• Expense reconciliation and ad-hoc duties to support the team.
• Event planning for firm-wide gatherings and client/investor events.

Skills

Calendar management

Travel coordination

Office management

Event planning

Education

Bachelor's degree

Job description

An Investment Management Firm in New York City seeks a highly organized Administrative/Executive Assistant & Office Manager to support three executives and oversee daily office operations. Responsibilities include complex calendar management, travel logistics, front desk coverage, vendor coordination, supply ordering, IT coordination, expense reconciliation, and planning firm-wide events.

The ideal candidate holds a Bachelor's degree, 2-4+ years in a related role (financial services a plus), and