Executive Assistant to C-Suite | Strategic Calendar & Ops

Eplan; Schaumburg (IL); On-site; USD 65,000 - 100,000; Full time

Job summary

EPLAN, a global CAE software leader, is seeking an Executive Assistant to support the US executive staff from our Schaumburg, IL office. You will act as a gatekeeper, manage calendars, triage communications, and coordinate board-level meetings with precision.

The ideal candidate has 3–5+ years of admin experience, strong discretion, and proficiency with Microsoft 365 and calendar tools. This role demands polish, confidentiality, and the ability to keep the executive office running smoothly.

Qualifications

• 3–5+ years of administrative experience, with at least 2 years supporting senior leaders.
• Must reside in Schaumburg, IL and work from the Schaumburg office.
• Proven gatekeeping skills to protect executives' time and focus.
• Excellent written and verbal communication across all levels.
• Strong discretion with confidential information and high attention to detail.

Responsibilities

• Manage complex calendars, prioritize meetings, and resolve scheduling conflicts.
• Triage inbox, draft polished communications, and act as primary liaison for the executive office.
• Coordinate meetings, offsites, and events with end-to-end logistics and minutes.
• Arrange domestic and international travel with itineraries and expense reporting.
• Prepare presentations, reports, and spreadsheets to support daily operations.

Skills

Calendar management

Executive support

Gatekeeping

Communication

Discretion

Time management

Organization

Tools

Microsoft 365

Digital calendar management

Expense tracking systems

Job description

EPLAN, a global CAE software leader, is seeking an Executive Assistant to support the US executive staff from our Schaumburg, IL office. You will act as a gatekeeper, manage calendars, triage communications, and coordinate board-level meetings with precision.

The ideal candidate has 3–5+ years of admin experience, strong discretion, and proficiency with Microsoft 365 and calendar tools. This role demands polish, confidentiality, and the ability to keep the executive office running smoothly.