Executive Assistant

GetJobSmart; Chicago (IL); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer matching

Paid time off

Job summary

Forge North Solutions, a Chicago-based software development firm, is seeking an Executive Assistant for a full-time role. You will manage the executive's calendar, coordinate meetings, prepare agendas and materials, and handle correspondence with internal and external stakeholders.

You will assist in preparing presentations, maintain office records, and ensure that all files are organized and accessible. A Bachelor's degree plus 1–3 years of EA experience is required; proficiency in Microsoft

Qualifications

• Bachelor's degree or equivalent required.
• 1–3 years of executive assistant or administrative experience required.
• Proficiency in Microsoft Office Suite, especially Outlook and Word, is essential.

Responsibilities

• Manage the executive's calendar and schedule appointments.
• Prepare and distribute meeting agendas, materials, and follow-up notes.
• Handle correspondence, internal and external, ensuring clarity and professionalism.
• Assist with preparation of presentations and reports for executive meetings.
• Maintain and update the executive's files and records, organized and accessible.

Skills

Calendar management

Meeting coordination

MS Office (Outlook, Word)

Communication skills

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

Word

MS Office Suite

Job description

Forge North Solutions, a software development firm in Chicago, IL, seeks an Executive Assistant for its FULL_TIME position. The role offers a salary range of $35,000 - $47,649 and is valid until November 22, 2026.

The Executive Assistant will be responsible for managing schedules, coordinating meetings, and handling various administrative tasks. This includes scheduling appointments, managing calendars, and ensuring that all meetings are properly arranged with the necessary attendees. The Executive Assistant will also assist in preparing presentations, which may involve gathering information, creating slides, and practicing delivery. Additionally, they will maintain office records, which includes organizing and filing documents, updating databases, and ensuring that all records are up-to-date and accessible.

The Executive Assistant will work in a collaborative environment with the software development team in Chicago, IL. The workplace is in a bustling city with easy access to public transportation.

The salary range for this position is between $35,000 and $47,649 per year, providing a competitive base pay that can vary depending on experience and location. Employees can also look forward to a comprehensive benefits package, which includes health insurance that covers medical, dental, and vision care, as well as a retirement plan with employer matching contributions. Additionally, the position offers paid time off, including vacation days, sick leave, and holidays, ensuring a balanced work-life schedule.

• Manage the executive's calendar and schedule appointments
• Prepare and distribute meeting agendas, materials, and follow-up notes
• Handle correspondence, both internal and external, ensuring all communications are clear and professional
• Assist with the preparation of presentations and reports for executive meetings
• Maintain and update the executive's files and records, ensuring they are organized and easily accessible
• Bachelor's degree in Business Administration, Secretarial Science, or a related field
• 1-3 years of experience in an executive assistant or administrative role
• Proficient in Microsoft Office Suite, particularly Outlook and Word
• Excellent organizational and time management skills
• Strong communication and interpersonal skills