Strategic Executive Assistant — Build the Ops Backbone

Manning Personnel Group, Inc.; Cambridge (MA); On-site; USD 150,000 - 170,000; Full time

Job summary

Manning Personnel Group, Inc. is seeking an experienced Executive Assistant in Cambridge, MA to build the administrative function from the ground up.

You’ll work directly with executives across the company, becoming the operational backbone the team relies on rather than just a calendar keeper. The right candidate is a true generalist: detail‑driven, autonomous, and able to switch between high‑level judgment and hands‑on logistics.

Qualifications

• BA/BS or equivalent required.
• 8+ years of relevant administrative experience.
• Ability to handle confidential information with discretion.
• Strong Microsoft Office and communication skills.
• Excellent attention to detail and multitasking ability.

Responsibilities

• Own and coordinate executive calendars with competing priorities.
• Book travel and manage full itineraries.
• Triage and manage internal and external communications.
• Run office administration: reception, phones, mail, records, supplies.
• Plan and staff meetings on-site and off-site.
• Draft responses on behalf of the team.
• Handle confidential information with discretion.
• Prepare presentations on project status for technical audiences.
• Support select finance functions with payroll and payables.

Skills

Calendar management

Written communication

Confidentiality

Multitasking

Education

BA/BS or equivalent

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Job description

Manning Personnel Group, Inc. is seeking an experienced Executive Assistant in Cambridge, MA to build the administrative function from the ground up.

You’ll work directly with executives across the company, becoming the operational backbone the team relies on rather than just a calendar keeper. The right candidate is a true generalist: detail‑driven, autonomous, and able to switch between high‑level judgment and hands‑on logistics.