Strategic Executive Assistant & Board Liaison

Vermont Gas Systems (VGS); Burlington (VT); Hybrid; USD 80,000 - 105,000; Full time

Job summary

Vermont Gas Systems (VGS) seeks an Executive Coordinator to support the President & CEO, Board of Directors, and Senior Leadership. This role ensures effective communication, meeting execution, and project follow-through with discretion and strategic insight.

The position requires strong organizational skills, the ability to manage multiple priorities, and experience supporting executives or governance bodies.

Qualifications

• Progressive responsibility with administrative, executive support, project coordination, or related experience, preferably supporting senior executives, governing boards, or leadership teams.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple assignments simultaneously and adapt to changing priorities.
• Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization and with external stakeholders.

Responsibilities

• Provides a variety of technical and routine administrative support to the CEO, Senior Leadership Team, and Board of Directors, practicing independent judgment and discretion in handling sensitive, confidential, and strategic business information.
• Plans, organizes, and schedules meetings and other special events for the CEO, including coordinating organization-wide meetings and other company events, researching options, handling logistics, and hiring vendors.
• Organizes meetings for Board of Directors and its Committees, including scheduling, logistic support, sending reminders, and coordinating meeting materials.
• Assistance with management of the online Board management platform, as well as distributing communications to Board members.
• Researches, compiles, and analyzes data for Company projects; prepares monthly strategy performance reports and other requests.
• Develops, edits, and reviews documents, presentations, and reports using desktop software; provides input and recommendations.
• Organizes special projects and cross-department initiatives, coordinating resources and communicating status to stakeholders.
• Facilitates coordination among Senior Leadership team, including preparing weekly meetings, agendas, and documenting follow up on actions and decisions.
• May support recordkeeping across departments, maintaining filing systems and ensuring retention compliance.
• May support internal communications efforts by sharing key information with employees and drafting communications.

Skills

Executive support

Project coordination

Meeting and event planning

Communications

Discretion

Data analysis

Documentation

Cross-functional collaboration

AI tools

Vendor management

Time management

Job description

Vermont Gas Systems (VGS) seeks an Executive Coordinator to support the President & CEO, Board of Directors, and Senior Leadership. This role ensures effective communication, meeting execution, and project follow-through with discretion and strategic insight.

The position requires strong organizational skills, the ability to manage multiple priorities, and experience supporting executives or governance bodies.