Strategic Executive Assistant & Board Liaison (Nonprofit)

Greater Old Saybrook Chamber; Madison (CT); On-site; USD 61,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life & AD&D coverage

Long-term disability

403(b) with employer contributions and

Paid time off

Employee Assistance Program

Wellness program

Job summary

Vista Life Innovations is seeking an Executive Assistant to provide strategic administrative and operational support to the Chief Executive Officer in Madison, CT. You will manage calendars, prepare board materials, and coordinate governance activities with discretion and professionalism.

The role requires strong organizational and writing skills, experience supporting executives, and comfort with Generative AI and Microsoft Office tools.

Qualifications

• Bachelor’s degree preferred in Business Administration, Project Management, Communications, or related field.
• Minimum of 5–7 years of experience supporting a senior executive, preferably in a nonprofit or mission-driven organization.
• Demonstrated experience supporting a Board of Directors strongly preferred.
• Exceptional technological proficiency with MS Office, Outlook, Word, Excel, PowerPoint, Teams/SharePoint, and Generative AI.
• Strong writing and editing skills, with the ability to draft executive-level communications.
• Outstanding organizational and project management skills with attention to detail.

Responsibilities

• Manage the CEO’s calendar, priorities, and scheduling with discretion and strategic awareness.
• Coordinate internal and external meetings, agendas, briefing materials, and follow-ups.
• Serve as a gatekeeper, prioritizing requests and ensuring follow-up.
• Anticipate CEO needs and proactively address issues to maximize efficiency.
• Draft high-level communications, reports, and presentations.
• Interface professionally with board members, leadership, donors, and external partners.
• Coordinate leadership-led events and activities, including logistics and follow-up.
• Act as communications coordinator linking leadership to vendors and stakeholders.
• Coordinate all board/committee meetings, scheduling, logistics, and communications.
• Lead or support special projects and strategic initiatives as assigned.
• Arrange travel and executive-level meeting logistics.

Skills

Strong writing & editing

Organizational & project management

Prioritization & multitasking

Discretion & judgment

Education

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams/SharePoint

Generative AI

Job description

Vista Life Innovations is seeking an Executive Assistant to provide strategic administrative and operational support to the Chief Executive Officer in Madison, CT. You will manage calendars, prepare board materials, and coordinate governance activities with discretion and professionalism.

The role requires strong organizational and writing skills, experience supporting executives, and comfort with Generative AI and Microsoft Office tools.