Strategic Executive Coordinator

Vermont-Gas-Systems,-Inc; South Burlington (VT); Hybrid; USD 40,000 - 50,000; Full time

Job summary

The Executive Coordinator at Vermont-Gas-Systems, Inc. provides critical support to the President & CEO, the Board of Directors, and the Senior Leadership Team.

The role manages calendars, meetings, and events, coordinates committees, and prepares reports and presentations with discretion and professionalism. This hybrid position requires exceptional organizational, communication, and project coordination skills, with a focus on data analysis, meeting logistics, and cross‑department

Qualifications

• Experience supporting senior executives or boards.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and tight deadlines.
• Strong written and verbal communication, discretion with sensitive info.

Responsibilities

• Provides executive support to the CEO, SLT, and Board with discretion.
• Plans meetings and events, coordinates logistics and vendors.
• Supports Board materials, agendas, and communications.
• Gathers data, prepares reports and presentations for leadership.
• Coordinates cross‑department initiatives and tracks action items.
• Maintains filing systems and supports records retention as needed.
• Assists with internal communications and document drafting.

Skills

Executive support

Project coordination

Organizational skills

Communication

Discretion with confidential info

AI drafting tools

Meeting planning

Cross‑department collaboration

Tools

Board management platform

Document management tools

AI-assisted drafting

Job description

The Executive Coordinator at Vermont-Gas-Systems, Inc. provides critical support to the President & CEO, the Board of Directors, and the Senior Leadership Team.

The role manages calendars, meetings, and events, coordinates committees, and prepares reports and presentations with discretion and professionalism. This hybrid position requires exceptional organizational, communication, and project coordination skills, with a focus on data analysis, meeting logistics, and cross‑department