Strategic Executive Assistant to CEO | Governance & Ops

Vista Life Innovations, Inc.; Madison (CT); On-site; USD 61,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and AD&D coverage

Long-term disability

403(b) with employer contributions and

match

Generous accrued PTO

Employee Assistance Program

Wellness incentive program

Job summary

Vista Life Innovations in Madison, CT seeks an Executive Assistant to provide highly trusted, strategic administrative and operational support to the CEO. This role partners with leadership to manage priorities, communications, scheduling, and governance activities with discretion and sound judgment.

The role serves as the primary liaison to the Board of Directors, coordinating board materials and meetings while supporting executives, donors, and partners in a fast-paced mission-driven

Qualifications

• Bachelor’s degree preferred in Business Administration or related field.
• 5–7 years of experience supporting a senior executive.
• Experience supporting a Board of Directors strongly preferred.
• Strong writing and editing skills for executive communications.
• Outstanding organizational and project management skills.
• Proficiency with Microsoft Office Suite and collaboration tools.

Responsibilities

• Manage the CEO calendar, priorities, and scheduling with discretion and strategic awareness.
• Coordinate internal and external meetings, agendas, briefing materials, and follow-up items.
• Serve as gatekeeper, prioritizing requests and ensuring follow-up.
• Anticipate CEO needs and proactively address issues to maximize efficiency.
• Draft high-level communications, reports, and presentations.
• Interface professionally with board members, senior leadership, donors, students/members, and external partners.
• Coordinate leadership-led events, logistics, materials, and follow-up.
• Serve as communications coordinator linking leadership to external parties.
• Coordinate all board and committee meetings, scheduling and communications.
• Lead or support special projects and strategic initiatives as assigned by CEO/VPs.
• Coordinate travel arrangements and executive-level meetings.

Skills

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams/SharePoint

Generative AI

Education

Bachelor's degree

Job description

Vista Life Innovations in Madison, CT seeks an Executive Assistant to provide highly trusted, strategic administrative and operational support to the CEO. This role partners with leadership to manage priorities, communications, scheduling, and governance activities with discretion and sound judgment.

The role serves as the primary liaison to the Board of Directors, coordinating board materials and meetings while supporting executives, donors, and partners in a fast-paced mission-driven