Strategic Executive Assistant

Vermont Gas Systems Inc; South Burlington (VT); Hybrid; USD 82,667,000 - 103,327,000; Full time

Job summary

Vermont Gas Systems Inc. seeks an Executive Coordinator to directly support the President & CEO, Board of Directors, and Senior Leadership. The role coordinates across the organization, schedules complex calendars, manages events, and drives strategic initiatives with discretion.

Responsibilities include board materials, reports, and cross-department projects, plus preparing weekly meeting agendas and handling confidential information with professionalism.

Qualifications

• Progressive administrative support experience, ideally with leadership teams.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities and adapt quickly.
• Excellent written and verbal communication with internal stakeholders.
• Proactive problem solving and initiative.
• Demonstrated event planning and meeting coordination experience.
• Ability to gather, summarize, and present information clearly.

Responsibilities

• Provide administrative support to the CEO, leadership team, and Board.
• Plan and schedule meetings and special events, manage logistics.
• Coordinate Board/Committee activities and materials.
• Assist with Board management platform and communications.
• Research data for projects and prepare reports.
• Draft, edit, and format documents and presentations.
• Coordinate cross-department initiatives and track status.
• Prepare weekly leadership meeting agendas and follow-up.
• Support records retention and filing practices.
• Assist internal communications as needed.

Skills

Admin support

Organizational skills

Multitasking

Interpersonal skills

Initiative

Event planning

Project coordination

Data analysis

Tech aptitude

AI tools

Communication

Customer service

Confidentiality

Teamwork

Tools

Board management platform

Desktop software

Job description

Vermont Gas Systems Inc. seeks an Executive Coordinator to directly support the President & CEO, Board of Directors, and Senior Leadership. The role coordinates across the organization, schedules complex calendars, manages events, and drives strategic initiatives with discretion.

Responsibilities include board materials, reports, and cross-department projects, plus preparing weekly meeting agendas and handling confidential information with professionalism.