Strategic Executive Assistant

Magna International Limited; United States; À distance; USD 60 000 - 90 000; Plein temps

Résumé du poste

Magna Exteriors in Troy, MI is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders. The role requires discretion, superb organizational skills, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will coordinate calendars, travel, presentations, and cross-functional projects, while handling confidential information with professionalism and integrity.

Qualifications

• Minimum five (5) years of administrative experience supporting senior leaders or multiple business functions.
• Experience coordinating meetings, travel, events, and special projects.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organizational, planning, and project coordination abilities.
• Ability to manage multiple priorities and deadlines with minimal supervision.

Responsabilités

• Provide administrative and organizational support to multiple leaders and functional teams.
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel as required.
• Prepare, review, and distribute correspondence, presentations, reports, and other business documents.
• Gather information and assist in developing executive-level presentations, communications, and meeting materials.
• Serve as a key point of contact for internal and external stakeholders, fostering professional and collaborative relationships.
• Coordinate department, leadership, customer, and employee events, including logistics, venue arrangements, catering, travel, communications, and on-site support.
• Assist with special projects and cross-functional activities as assigned.
• Prepare expense reports and assist with travel-related documentation and reimbursements.
• Track schedules, coordinate support coverage, and provide backup assistance across departments as needed.
• Maintain department inventories, office supplies, promotional materials, and event-related resources.
• Handle confidential information with discretion and ensure compliance with company policies and governance standards.
• Perform other duties and special assignments as required.

Connaissances

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

Formation

High school diploma or GED

Post-secondary education preferred

Description du poste

Magna Exteriors in Troy, MI is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders. The role requires discretion, superb organizational skills, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will coordinate calendars, travel, presentations, and cross-functional projects, while handling confidential information with professionalism and integrity.