Executive Assistant to Leadership — Remote w/ Travel

Magna International Limited (Hong Kong); Troy (AL); Remote; USD 55,000 - 90,000; Full time

Job summary

Magna Exteriors is seeking an Executive Assistant to provide high-level administrative support to multiple leaders and the executive team. The role requires discretion, superb organization, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will coordinate complex calendars, arrange domestic and international travel, and prepare presentation materials for executive meetings. This position may be remote with travel to Troy, MI as needed.

Qualifications

• High school diploma or GED required; post-secondary education preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organizational, planning, and project coordination abilities.
• Ability to manage multiple priorities and deadlines with minimal supervision.

Responsibilities

• Provide administrative and organizational support to multiple leaders and functional teams.
• Manage complex calendars, coordinate meetings, and arrange domestic and international travel as required.
• Prepare, review, and distribute correspondence, presentations, reports, and other business documents.
• Gather information and assist in developing executive-level presentations, communications, and meeting materials.
• Serve as a key point of contact for internal and external stakeholders, fostering professional and collaborative relationships.
• Coordinate department, leadership, customer, and employee events, including logistics, venue arrangements, catering, travel, communications, and on-site support.
• Assist with special projects and cross-functional activities as assigned.
• Prepare expense reports and assist with travel-related documentation and reimbursements.
• Track schedules, coordinate support coverage, and provide backup assistance across departments as needed.
• Maintain department inventories, office supplies, promotional materials, and event-related resources.
• Handle confidential information with discretion and ensure compliance with company policies and governance standards.
• Perform other duties and special assignments as required.

Skills

MS Office Suite (Outlook, Excel, Power

Education

High school diploma or GED

Post-secondary education preferred

Job description

Magna Exteriors is seeking an Executive Assistant to provide high-level administrative support to multiple leaders and the executive team. The role requires discretion, superb organization, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will coordinate complex calendars, arrange domestic and international travel, and prepare presentation materials for executive meetings. This position may be remote with travel to Troy, MI as needed.