Executive Assistant

Strategic Staffing Solutions, Inc.; Detroit (MI); Hybrid; USD 39,000 - 52,000; Full time

Job summary

STRATEGIC STAFFING SOLUTIONS (S3) in Detroit, MI is seeking an Executive Assistant to provide high-level administrative support to project management directors and staff. This hybrid/onsite role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities.

The position is a W2 contract for 12 months with potential renewal, focusing on coordinating calendars, travel, reports, and effective cross-team communication.

Qualifications

• Proven experience supporting senior leadership.
• Excellent written and verbal communication abilities.
• Strong organizational skills with the ability to manage multiple priorities.
• Discretion with confidential information.

Responsibilities

• Provide executive-level administrative support, including scheduling meetings and managing calendars.
• Coordinate travel arrangements and prepare reports and presentations.
• Facilitate communication between executives, stakeholders and project teams.
• Track deadlines and follow up on key action items.
• Maintain documentation and confidential records.

Job description

STRATEGIC STAFFING SOLUTIONS (S3) HAS AN OPENING!

Executive Assistant

Detroit, MI (Hybrid/Onsite Tues-Thurs)

W2 contract role

12 Months then eligible for Contract renewal

Position Summary

We are seeking a highly organized and proactive Executive Assistant. This role requires exceptional administrative skills, attention to detail, and the ability to manage multiple priorities with efficiency and discretion. The Executive Assistant will provide high-level support to project management directors and staff, ensuring seamless operations and effective coordination across teams.

Key Responsibilities

• Provide executive-level administrative support, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare reports, presentations, and correspondence related to organization’s initiatives.
• Facilitate communication between executives, stakeholders, and project teams to ensure alignment and progress.
• Assist in project tracking, monitoring deadlines, and ensuring follow-ups on key action items.
• Maintain documentation, organize project files, and oversee confidential records management.
• Coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking deliverables.
• Handle expense reports and budget tracking in collaboration with the finance team.
• Support process improvement initiatives and implement efficient administrative workflows.
• Act as a point of contact for vendors, consultants, and other external stakeholders.
• Uphold confidentiality and professionalism in all interactions.

Qualifications & Skills

• Proven experience as an Executive Assistant, Administrative Coordinator, or similar role supporting senior leadership.
• Proficient in Microsoft Outlook, PowerPoint, and Excel—able to create and manage calendars, design compelling presentations, and analyze data efficiently.
• Strong organizational skills, with the ability to prioritize tasks and manage multiple projects.
• Excellent written and verbal communication abilities.
• Detail-oriented, proactive, and able to work independently.
• Ability to handle sensitive information with discretion and integrity.
• Strong problem-solving skills and adaptability in a fast-paced environment.

Preferred Qualifications

• Experience working within a project-driven organization.
• Familiarity with project management methodologies and tools.

*Beware of scams. S3 never asks for money during its onboarding process.