Executive Assistant - Remote with Travel Required

Magna International Limited (Hong Kong); Oregon; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Magna Exteriors in Troy MI is seeking an Executive Assistant to provide high-level administrative support to the VP, Sales & Marketing and the executive team. The role requires discretion, organization, and the ability to manage competing priorities in a fast-paced environment.

You will manage complex calendars, coordinate meetings, travel, prepare materials, and support executive communications, events, and cross-functional projects. Remote with travel; international travel may be required.

Qualifications

• High school diploma or GED required; post-secondary education preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organizational, planning, and project coordination abilities.
• Ability to manage multiple priorities and deadlines with minimal supervision.

Responsibilities

• Provide administrative and organizational support to multiple leaders and teams.
• Manage complex calendars and coordinate meetings; arrange domestic and international travel.
• Prepare, review, and distribute correspondence, presentations, reports, and other business documents.
• Assist in developing executive-level presentations and meeting materials.
• Coordinate department, leadership, customer, and employee events, including logistics, venue arrangements, catering, travel, and on-site support.
• Handle confidential information with discretion and ensure governance compliance.
• Assist with special projects and cross-functional activities as assigned.
• Prepare expense reports and assist with travel-related documentation and reimbursements.
• Track schedules, provide backup across departments as needed.
• Maintain department inventories and office supplies.

Skills

MS Office Proficiency

Communication Skills

Organizational Skills

Multitasking/Priority Management

Interpersonal Skills

Education

High school diploma or GED

Post-secondary education preferred

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Magna Exteriors in Troy MI is seeking an Executive Assistant to provide high-level administrative support to the VP, Sales & Marketing and the executive team. The role requires discretion, organization, and the ability to manage competing priorities in a fast-paced environment.

You will manage complex calendars, coordinate meetings, travel, prepare materials, and support executive communications, events, and cross-functional projects. Remote with travel; international travel may be required.