Senior Executive Assistant to Leadership | Global Travel & Coordination

Eccalon; Detroit (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Eccalon in Detroit, MI is seeking an executive assistant to provide high-level administrative support to senior leadership. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

You will coordinate calendars, arrange travel, prepare briefing materials, and act as a trusted liaison with internal and external stakeholders across multiple locations. Proficiency in Microsoft Office and strong communication are essential.

Qualifications

• 3+ years of experience supporting senior executives or leadership teams

Responsibilities

• Manage complex and high-volume calendars, including scheduling, rescheduling, and resolving conflicts
• Serve as a primary point of contact for internal and external stakeholders on behalf of executive leadership
• Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials, logistics, and follow-ups
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related documentation
• Prepare briefing materials, presentations, reports, and meeting notes
• Handle sensitive information with the highest level of confidentiality and discretion
• Process expense reports and reconcile corporate credit cards
• Screen and prioritize emails, calls, and requests; ensure timely responses and follow-through
• Support cross-functional communication and coordination across teams and departments
• Assist with special projects and additional administrative duties as assigned

Skills

Calendar management

Executive support

Communication skills

Discretion and professionalism

Multi-location coordination

Tools

Microsoft Office

Virtual meeting tools

Job description

Eccalon in Detroit, MI is seeking an executive assistant to provide high-level administrative support to senior leadership. This role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

You will coordinate calendars, arrange travel, prepare briefing materials, and act as a trusted liaison with internal and external stakeholders across multiple locations. Proficiency in Microsoft Office and strong communication are essential.